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Clerk-Auditor-Recorder's Office
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Elected Official: |
Sherry Ward |
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Mail
To: |
Adams County Courthouse
PO Box 48
Council,
ID 83612 |
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Phone: |
(208) 253-4561 |
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Fax: |
(208) 253-4880 |
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Email: |
sward@co.adams.id.us |
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Office Hours: |
8:00 am – 5:00 pm
Mon-Fri |
Description of
Office
Constitutional and statutory laws give this one
elective county officer five titles: Clerk of the District
Court, Auditor, Recorder, Clerk of the Board of County
Commissioners, and Chief Elections Officer of the County. The
County Clerk also oversees County Assistance. There are four
deputy clerks who work under the Clerk as well as in the Board
of County Commissioners office.
Officially, the Clerk of the District Court serves as
ex officio Auditor and Recorder and ex officio Clerk of the
Board of County Commissioners.
The Auditor acts as the County Budget and Accounting
Officer. Responsibilities include compiling the budget
requests and submitting the budget to the Board of County
Commissioners; recording appropriations made to county
agencies, the outstanding liabilities against these
appropriations and the expenditures made against the
appropriations; keeping accounting records on the revenues,
expenditures and balances in each county fund. The Auditor
also prepares and remits checks to employees, vendors, and
other persons entitled to payment. All moneys received by
various county offices are recorded in financial
records.
The Recorder is responsible to keep records of all
documents recorded in Adams County. Additionally, the
Recorder’s office provides marriage licenses, processes
passports and records land documents, including plat maps,
surveys, easements, assertions of right-of-way, and some types
of liens.
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Recordable Documents
A
recordable document, pursuant to the Idaho Code, must have
original signature of grantor and be notarized. If it conveys
real property, it must also include the grantee’s current
mailing address.
Not all recorded documents are certifiable. A certified
copy from the Recorder’s Office is as good as an original
document (except birth and death certificates which must be
obtained from the Idaho Vital Statistics office). To request
vital statistics certificates, see Idaho Vital Statistics or
PO Box 83720, Boise ID 83720 or call (208) 334-5980. There is
an information line available at (208) 334-5988.
According to Idaho Code, all instruments delivered to
the County Recorder for record shall be recorded rather than
filed with the exception of plats, surveys, cornerstone
markers and instruments under the Uniform Commercial
Code.
A
page shall not exceed fourteen inches in length or eight and
one-half inches in width (8-1/2” x 14”). The recording fee to
be charged for maps, sketches, drawings or other instruments
except plats larger than the size permitted above for a page
shall be two cents per square inch.
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Recording Information and
Fees
The Idaho Code states that the county recorder may
receive the following fees for his/her services, to be paid by
the party procuring the recording services.
| For recording every instrument, paper or
notice, for each page |
$3.00 |
| For copies of any record or paper, for each page |
1.00 |
| For each certificate under seal, when required |
1.00 |
| For release or assignment where more than one (1)
document is released or assigned in the same instrument,
for each additional release or assignment |
1.00 |
For recording every town lat or map, for first one
hundred (100) lots or less
and for each additional
lot |
11.00
.05 |
| For taking acknowledgments, including seal |
1.00 |
| For recording the location notice or amended
location notice, of a mining claim, or for recording and
indexing each notice, for each page |
3.00 |
For recording affidavit of labor of mining claims
for one (1) mining claim
plus an additional charge
for each claim in excess of one (1) |
4.00
.50 |
| For filing a survey |
5.00 |
| For making a copy of a survey |
4.00 |
| For issuing marriage license, filing, recording and
indexing the certificate of marriage and taking and
filing affidavits required in issuance of the license |
13.00 |
For administering an oath, including jurat
and
certifying the same when required an addition sum of |
1.00
1.00 |
| For comparing and certifying a prepared copy of a
file or record in his or her office, for each page |
.50 |
| For each certificate under seal there shall be an
additional fee of |
1.00 |
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Marriage Licenses
If you will be married in Idaho, you must obtain a marriage
license. Licenses are issued in the Recorder’s office. If you
will be married in another state, you will need to get a
marriage license from that state.
Requirements for people over 18 years of age:
1.
Application forms for a marriage license must be filled
out.
2. Both people need to appear at the courthouse in
person.
3. Both need forms of photo identification.
4.
Both need to read and sign a pamphlet on AIDS in the
Recorder’s office.
5. Pay the fee of $28.
For people under 18 years of age (but over 16), a parent
for each person under 18 must also appear, in addition to
those requirements above.
In addition to the above requirements, and the requirement
of one parent for each 16-year-old, a person under 16 years of
age must have an appointment with the Magistrate Judge to
obtain a court order permitting the 16-year-old to be married.
No waiting period or blood tests are required.
Two copies of the marriage license are issued. One copy is
for the couple and one copy is to be sent in for recording by
the person performing the ceremony.
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Passports
Applications for passports are available from the
County Clerk’s Office in the Courthouse.
You can also go to the Department of State’s Passport
Services and Information Site and print out the needed
passport application. This Site also contains information on
passport services and other passport-related
information.
To obtain a passport, you must come into the Recorder’s
office in person. You will need:
1. Completed, but
unsigned, passport application (DS-11). It must be signed in
the presence of an authorized clerk in the Recorder’s office.
The passport application must be filled out by the applicant
unless it is for a child.
2. Two 2”x2” identical passport
photos. These must have been taken in the last six months and
have a light background. Photos can either be black and white
or in color.
3. Certified copy of your birth certificate,
including a raised State Seal. Hospital certificates and birth
abstracts are not acceptable.** If you are a naturalized
citizen you must bring your original naturalization papers.
All original documents that are sent with your application are
returned to you with your passport.
4. Current driver’s
license or some other form of photo ID.
FEES for routine passport applications may be paid
using a money order, cashier’s check or personal check. Cash
is acceptable. Fees are non-refundable.
For ages 16 and older: $67 Payable to Passport
Services, plus
$30 Payable to Adams County
For ages under 16: $52 Payable to Passport Services,
plus
$30 Payable to Adams County
**To obtain a certified copy of your birth certificate,
contact the vital statistics office of the state in which you
were born. To contact Idaho’s Vital Statistics office to
request a birth certificate, go to the Vital Statistics. There
is a recorded Information Line at (208) 334-5988. You can also
contact www.vitalchek.com or call 1-800-255-2414.
Passport Renewal (Form DS-82)
You may use this form
if your previous passport:
1. Was issued when you were 16
or older
2. Was issued in the last 15 years
3. Is not
damaged
4. Is submitted with your application
The
non-refundable total fee for this renewal is $67.
Expedited Service
For any expedited service (e.g.,
first-time application, renewal, additional pages, name
change) there is an additional service fee of $60.
To receive your passport as soon as possible, it is
strongly suggested that you arrange overnight delivery service
for:
1) Sending your passport application AND
2)
Returning your passport to you.
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Election Information
Voter
registration in the State of Idaho is done at the county
level. The County Clerk is the chief registration official for
Adams County.
If requested, the Clerk will furnish a list of
registered voters in the county, arranged by precinct. The
requestor may be assessed a charge to compensate the county
for the cost of reproducing such a list. It is prohibited by
law to use this list for commercial purposes.
For additional election information, see the Idaho
Votes website.
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Voter Registration
Registration is subject to dates on the Local Elections
Calendar. Idaho does not register voters by party affiliation.
You are not eligible to vote if you have been convicted of a
felony and your rights have not been restored.
To register and vote, you must be:
1. a US
citizen
2. a resident of Adams County and Idaho for 30
days
3. at least 18 years of age
You need to re-register if you have:
1. changed your
name
2. moved to a different address
3. not voted within
the last 4 years
Same Day Registration is available in Idaho which gives
you the opportunity to register on Election Day.
To register on Election Day, you must:
1. appear in
person
2. present photo identification (such as an Idaho
driver’s license or identification card) and
3. proof of
30-day residency (any document which contains a valid address
in the precinct in which you reside)
If you have questions about registration, please call
the Clerk’s Office at 253-4561.
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Polling Places
|
Precinct # |
Precinct Name |
Polling Place |
|
01 |
Indian Valley |
Community Hall |
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02 |
Council |
Courthouse |
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03 |
North Council |
Courthouse |
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04 |
Bear |
Mail ballot only |
|
05 |
New Meadows |
City Hall |
|
06 |
Little Salmon River |
Mail ballot only |
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Absentee Voting
Because Idaho law provides for absentee voting,
registered voters who wish to vote early or will be unable to
vote at their precinct in the coming election may vote by mail
or at the Clerk’s Office.
You may vote in person from 8:00 am to 5:00 pm, Monday
through Friday, at the Clerk’s Office in the Adams County
Courthouse, 201 Industrial Avenue in Council, up to and
including the day before the election.
Those who wish to cast an absentee vote by mail must
first submit an Application for Absent Elector’s Ballot form
or request by letter including your name, home address, and
the mailing address where you want the ballot sent.
All parties requesting a ballot form must sign a letter
of request. The completed application can be delivered to the
Adams County Clerk’s Office in person or by mail to PO Box 48,
Council ID 83612. It may also be faxed to (208)
253-4880.
Absentee ballots must be received by the Clerk’s Office
by 8:00 pm on Election Day.
The Absentee Registration and/or Application for
Absentee Ballot must be applied for by the Applicant to the
Adams County Clerk.
Mail-In Voter Registration cards can be requested from
the Clerk’s Office.
To request an absentee ballot, you must be registered
to vote in Idaho.
1. An application can be requested from
the Clerk’s Office or
2. The voter may submit a written
request which includes the name of the registered voter,
residence address in Idaho, and the mailing address to which
such ballot is to be mailed. The request must also include the
signature of the applicant.
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