|
Commissioners Minutes
December 13,
2010
The Board of County Commissioners of Adams County,
Idaho, does hereby meet this Monday, December 13, 2010. There being present Chairman Bill
Brown, Commissioner Joe Holmes, and Clerk Sherry Ward. Commissioner Mike Paradis not present. Whereupon the following proceedings are
had, to-wit:
Present are the following: Lyle Sall, Loren Ferguson, Les Davis
and Joe Row.
Chairman Bill Brown opened the Adams County
Commissioner meeting at 9:12 am.
AMENDMENTS
TO AGENDA: Duplicate
Check; Joe Holmes made a motion to addend the agenda. The motion was seconded by Mike Paradis
and passed unanimously.
Commissioner Joe Holmes stated he will be leaving at
11:00 am.
Commissioner Mike Paradis joined the meeting at 9:22
am.
COUNTY
AGENT: Present County
Agent Shanna Smith. Shanna stated she interviewed for the part time
clerical position last week.
Shanna announced Beth Bauer as her new part time clerical
clerk. Shanna asked the Board if
they had reviewed the proposal for the painting project and new lighting
proposal. Shanna stated the
University of Idaho will cover the cost of the paint and asked if the
County could cover the labor. The
Board directed Shanna to go ahead with the paint project. The new lighting proposal will be
discussed at the next meeting.
COUNTY
AUDIT: Present Tim Folke
and Treasurer Connie Kesler. Tim
discussed the Current Expense Fund, Justice Fund, Road & Bridge Fund
and Solid Waste Fund. All the
funds showed not loss due to revenue short falls. Tim stated the County has cut
everywhere except in the area of labor costs. Tim also pointed out agriculture
exemptions could be taken away to help with the short falls.
Bob Patrick joined the meeting at 9:40 am.
Joe Warner joined the meeting at 9:40 am.
SECOND
AMENDMENT TO AGENDA:
Commissioner Mike Paradis asked for a second amendment due to snow
plowing issue on Pole Creek. Mike
Paradis made a motion to approve the amendment. The motion was seconded by Joe Holmes
and passed unanimously.
POLE CREEK
ROAD SNOW PLOWING: Landowners
asked if the County would plow snow 3/10th’s of a mile past
where they usually turn around.
The area is owned by the property owners, the road was upgraded by
Gordon Gibleau several years ago.
The Board will allow a probationary period, next spring the Board
will evaluate the road to make sure it is up to County
specifications. Mike Paradis made
a motion to approve the probationary period. The motion was seconded by Joe Holmes
and passed unanimously.
Loren Ferguson asked for his drive way entrance to be
cleared of snow.
Chris Friend joined the meeting at 10:20 pm.
ROAD &
BRIDGE: Present are the
following: Jim Keffler, Nancy
Cross, Jack Hellbush, Manager Harlow Bus Company, Deone Flemming, New
Meadows School Principal and Road & Bridge Supervisor Tom Glenn. Jack Hellbush submitted a detailed
report of the bus routes in New Meadows.
The concern is the inconsistency in winter road maintenance for
the bus routes. Nancy Cross stated
the Woodland area and Clay Road are very dangerous when the snow is not
cut down. A meeting is scheduled
for Wednesday afternoon with Commissioner Bill Brown and Jack Hellbush to
make sure all routes are being covered.
FLOOD DAMAGE
UPDATES: Cottonwood permit
came in for the one abutment.
Commissioner Joe Holmes stated the County would be money ahead to
wait until spring time to proceed.
Temporary bridge is in at Goodrich, the guard is placed and 6”
guard rail is installed. Permits
are being acquired for Goodrich, Wildhorse, and Middle Fork. Chris Friend is reviewing the need to
do full permit if armoring is only being done. Commissioner Mike Paradis gave an
update of the Middle Fork Road.
The County is waiting for Dave Higlendorf to complete the
reimbursable agreement. The surveying
did not get completed; the area above Boulder Creek will need to be
finished this spring.
Wildhorse Bridge:
Trevor Howard from Forsgren would prefer new abutments, but would
approve pads and riprap.
Commissioner Mike Paradis stated he would like to have the bridge
fixed correctly to extend the life of the bridge.
BLM
APPLICATION: The Board
would like Chris Friend to complete the application.
SELLING
MACHINERY: The Clerk
reported no bids on the machinery as advertised. Joe Row stated he has a party that is
interested in the crusher.
SHERIFF
MATTERS: Present Sheriff
Rich Green and UnderSheriff Richard Borger.
Jury Room Usage:
The Clerk asked if anyone wished to have a meeting in the jury
room to please check with Vianne in the Clerk’s office because she has a
calendar showing all people who are using the room on a monthly
basis. For the last two months the
Veteran Service people were not able to use the room because other
departments were using the room.
Antivirus Update:
The Clerk gave the Sheriff a CD to install updates.
County Boat Report:
The Sheriff told the Clerk to use the Washington County revenue in
the report.
Celeste Zielinski joined the meeting.
ILETS Audit:
The UnderSheriff reported the findings of the facility network
audit preformed this last fall.
The UnderSheriff stated we are in violation of many laws regarding
authorized access to the computer hardware. The report stated the County will need to
secure the access to the room.
Sheriff Green stated there is money available to cover securing
the room.
WEED
MATTERS: Present Dave Klaw
and Chris Friend. Dave presented
the Board with the new annual Cost Share Agreement. After review Mike Paradis made a motion
to sign the agreement. The motion
was seconded by Joe Holmes and passed unanimously.
RAC GRANT: Dave Klaw wanted to inform the Board he
would like to apply for RAC funds for a new Ford Ranger for the Weed
Department. Dave stated a
requirement is a letter of support from the Board. Dave had a support letter already
prepared for the Board. Joe Holmes
made a motion to approve and sign the letter of support. The motion was seconded by Mike Paradis
and passed unanimously.
Commissioner Joe Holmes left the meeting at 11:05 am.
SMOKEY
BOULDER ROAD: Andrea Olsen
requested Don Horton and Sheriff Rich Green are present. Present are the following: Andrea Olson, who stated she lives at
2811 Smokey Boulder Road, New Meadows, Sheriff Rich Green, Celeste
Zielinski and Don Horton. Andrea
stated she has lived at 2811 Smokey Boulder Road for eleven years. Andrea handed out several maps
pertaining to the issue. She
stated she discussed changing the name with the Forest Service. The Forest Service stated they do not
have a problem changing the name of the road. Andrea also stated she
received a map that is on record with Timberline Title listing her
address as being on Smokey Boulder Road.
Don Horton proposed a change to Old Smokey Boulder Road. The change would only be for the 3/10th
section of the road and leaving the existing road Smokey Boulder Road
seemed to be a good solution. Bill
Brown proposed to Andrea Olson to cover cost of change of name. Andrea stated she was not notified in
2009 of
December 13, 2010
Smokey Boulder Road – Continued:
the change.
Bill Brown stated he recalls leaving a message of the change of
road name in 2009. Mike Paradis
stated the important thing is emergency services are all on the same
level. Andrea would like to have
074 placed on the sign also. The
Board took the information under advisement.
Dean Dryden joined the meeting at 11:28 am.
PACKER JOHN
PARK: Present Dean Dryden
and Tom Glenn, Road Supervisor.
Dean asked if the information of prescriptive use had been sent to
his legal counsel. The Clerk went
to check with Myron Gabbert. Myron
Gabbert joined the meeting to discuss the information requested. Dean stated he requested the
information in the November 22, 2010 meeting. Myron stated he was unaware of the
request for information. Dean
presented a proposed agreement between himself and the County. The agreement states Dean is giving
permission to leave the gate where it is for the time being. The Board handed Myron Gabbert the
agreement for review. Myron stated
he would like to add additional information to the agreement stating that
acceptance of license does not give up the County’s rights. Dean stated a gate and posts are
setting in his right of way. Mike
Paradis stated he would prefer to have the gate and posts removed. Bill Brown stated another proposal
would be to move the gate down to County property. Myron Gabbert stated he will write the
additional information needed on the agreement to clarify the County’s
rights. Dean stated a gate and posts
are setting in his right of way.
Mike Paradis stated he would prefer to have the gate and posts
removed. Bill Brown stated another
proposal would be to move the gate down to County property. Myron Gabbert stated he will write the
additional information needed on the agreement to clarify the County’s
rights. Dean stated he will take
the additional verbiage back to his counsel to review. Dean requested a copy of the road
surface map and report of County maintained roads be submitted to his
legal counsel. Dean also asked for
the information he requested at last meeting be sent to his legal counsel
as well. Dean asked to be
scheduled on the next meeting.
Present are the following: Cody Cahill, Adams County Record, Lyle
Sall Loren Ferguson and les Davis.
AMBULANCE
DISTRICT: Nominations to
Advisory Board: The following
people asked to be considered:
John Dickinson, Vianne Visser, Sue Warner, Tim Toomey, Denise
Groves and Cathy Davis. The Clerk
stated the Board may consider changing the Board from 3 members to 5
members. Commissioner Joe Holmes
asked what the direction the Board of Commissioners wants to proceed with
the creation of the advisory board.
Commissioner Mike Paradis stated there has been discussion of
acquiring a paramedic service Loren Ferguson stated fire fighting is
lacking in the County and there are areas that have public emergency
service people that are emergency and fire people combined. Loren Ferguson believes it is
worthwhile for the County to pursue grants to help in this area. Commissioner Joe Holmes stated his vision
is to take away the payroll and put it in the taxing districts
hands. The Clerk stated the County
is ultimately responsible for the ambulance district and by running the
payroll with the County payroll we know that it is being done
correctly. The discussion was lead
to what the statute requires of the County and the Board of
Commissioners. If no private
ambulance service is available then the County is responsible to
establish the service. Commissioner
Mike Paradis suggested meeting with each person for ten minutes to ask
what their vision will be for the advisory board of the Ambulance
District. The Clerk will setup
time in early January.
NEW MEADOWS
TRANSFER SITE: Tabled
until next meeting.
ADAMS COUNTY
POWER PLANT: The Clerk
wanted to make sure each Commissioner received the draft facility study
information dated December 9, 2010. Commissioner Mike Paradis and
Commissioner Joe Holmes stated they did.
RON
HAMILTON: Personal
Services Contract tabled until next meeting.
SOLID WASTE: Commissioner Mike Paradis stated he had
a conversation with Gary Player regarding the landfill issues.
MINUTES: After review of the November 15, 2010
and November 22, 2010 minutes, Commissioner Joe Holmes made a motion to
approve the minutes. The motion
was seconded by Commissioner Mike Paradis and passed unanimously.
CLAIMS: The claims were reviewed by
Commissioner Joe Holmes and Commissioner Mike Paradis. The claims were a total of
$82,396.38. Commissioner Joe
Holmes made a motion to approve the claims. The motion was seconded by Commissioner
Mike Paradis and passed unanimously.
DEMANDS: The demands were totaling
$2,542.62. Commissioner Joe Holmes
made a motion to approve the demands.
The motion was seconded by Commissioner Mike Paradis and passed unanimously.
BID ON
CRUSHER: Road & Bridge
Supervisor Tom Glenn again met with the Board to discuss the crusher that
was advertised. Tom stated Todd
Clayton with Clayton’s Calcium Company would like to buy the crusher at
the advertised amount of $15,000.00.
Toll Clayton is located at 3800 3rd Lane East, Parma,
Idaho, 83660. Commissioner Joe
Holmes made a motion to approve the sale of the crusher for $15,000.00 to
Todd Clayton. The motion was
seconded by Commissioner Mike Paradis and passed unanimously.
SNOW
PLOWING: Commissioner Mike
Paradis reported to Tom Glenn he had received a complaint from Jim Mault
who is located on Munday Gulch Road.
Jim Mault stated to Mike Paradis the roads are poor and wants to
make a formal complaint.
Appraiser Robin James, Appraiser Warren Rice and
Assessor Karen Hatfield joined the meeting.
SAWMILL
ROAD: Amend facts and
findings, sign Order dedicating road for public use: Prosecutor Myron Gabbert came before
the Board with the supplement to the Findings of Fact and the Order
validating right of way. Myron
Gabbert stated the supplement to the Findings of Fact were taken on
November 8, 2010, the supplement consists of testimony from Mike Ryals,
June Ryals, Stan Matthews and David Lakey. Commissioner Joe Holmes made a motion
to accept the supplement to the Findings of Facts. The motion was seconded by Commissioner
Mike Paradis and passed unanimously.
The Order validating right or way was reviewed by the
Board. Mike Paradis read the Order
out loud. Joe Holmes made a motion
to approve the Order. The motion
was seconded by Mike Paradis and passed unanimously.
ASSESSOR:
Agriculture Exemption/Cancel Taxes:
Assessor Karen Hatfield stated the two landowners presented to the
Board are requesting agriculture exemption to be applied to the 2010 tax
bill. The first landowner is Brian
and Wendy Ostrem. Gary Gallant is
grazing on Ostrem’s property. The
property did not have agriculture exemption for 2006-2009. Commissioner Mike Paradis asked if
there were any CCR’s for the Cuddy View Subdivision, the appraisers
stated there were not any. After
discussion, Commissioner Mike Paradis made a motion to deny the request
for agriculture exemption for 2010.
The motion was seconded by Commissioner Joe Holmes and passed
unanimously. Mike Paradis stated
Brian Ostrem will be allowed to apply for 2011.
The second request was from Lois Mary Robinson. Lois Robinson owns two parcels, Karen
Hatfield, Assessor, stated the form was completed incorrectly. After discussion
Commissioner Joe Holmes made a motion to allow the
exemption. The motion was seconded
by Mike Paradis and passed unanimously.
TEMPORARY
ROAD ON SEAL PROPERTY:
Present are the following:
David Flowers, Ron Nay, Heather Madden, Cameron Ertel, and Chris
Friend. David Flowers is upset
because Jim Seal will not allow Mr. Flowers to pass through his
property. Mr. Flowers is not a
landowner above Mr. Seal’s property.
Mr. Flowers may pass through the gate if he is accompanying Heather
Madden or any other landowner.
Mike Paradis stated the County does not get involved in private
road issues. Joe Holmes will make
contact with Mr. Seal regarding the current agreement asking for an
extension since the agreement goes to December 31, 2010.
TAX
CANCELLATIONS: After
review of the following tax cancellations, Joe Holmes made a motion to
approve the cancellations as listed.
The motion was seconded by Mike Paradis and passed unanimously.
Voermans, Robert MH14N01W118500A $120.00
King, Thomas RO15N01W214355A $ 12.18
LEGION HALL: Gamiliel Masters asked to use the
Legion Hall for dance classes, every Tuesday 5:30 to 9:00. The Board did not see a problem with
the use.
The Clerk reminded the Board of the retirement party
for Judge Peart on Friday, December 17, 2010.
RESOLUTION
2010-20: The Clerk
presented a Resolution to destroy old County files: the records are
2000-2002 payroll, claims; reports; redeemed warrants. Joe Holmes made a motion to approve the
destruction of the records. The
motion was seconded by Mike Paradis and passed unanimously.
ANNUAL ROAD
AND STREET REPORT: The
2010 report was reviewed; Joe Holmes made a motion to approve the
report. The motion was seconded by
Mike Paradis and passed unanimously.
RECIPROCAL
CONFIDENTIALITY AGREEMENT-POTLATCH: Mike Paradis asked for Prosecutor Myron
Gabbert to review the document.
LIQUOR
LICENSE: Applications for
2011 liquor licenses were reviewed by the Board for Ronnie’s Market,
Wilson Lounge, Stephen Mehan, Brown’s Market, Meadows Valley Market,
Turning Point Chevron, and Farmers Supply Co-op. Joe Holmes made a motion to approve the
licenses as listed. The motion was
seconded by Mike Paradis and passed unanimously.
CATERING
PERMIT: Whitetail applied
for a catering permit for December 26, January 15, February 19 and March
12. Joe Holmes made a motion to
approve the catering permits as listed above. The motion was seconded by Mike Paradis
and passed unanimously.
DUPLICATE
CHECK: Joe Holmes made a
motion to approve a replacement check for Marcy Combs in the amount of
$420.69. The motion was seconded
by Mike Paradis and passed unanimously.
With no further business to come before the Board the
Board recessed until December 20, 2010.
ATTEST: ___________________________ _____________________________
Sherry Ward, Clerk of the Board Bill Brown, Chairman of the
Board
December 20,
2010
The Board of County Commissioners of Adams County,
Idaho, does hereby meet this Monday, December 20, 2010. There being present Chairman Bill
Brown, Commissioner Joe Holmes and Deputy Clerk Peggy Pinkal. Commissioner Mike Paradis and Clerk
Sherry Ward were not present.
Whereupon the following proceedings are had, to-wit:
Present are the following: Lyle Sall and Loren Ferguson.
Chairman Bill Brown opened the Adams County
Commissioner meeting at 9:10 am.
MINUTES: The minutes of the November 15, 2010,
November 22, 2010 and December 13, 2010 were reviewed. After spelling corrections Joe Holmes
made a motion to approve the minutes as presented. Bill Brown seconded the motion which
passed unanimously.
NEW MEADOWS
TRANSFER SITE: Bill Brown
gave an update on the metal removal from the Transfer Site. Bill questioned the amount received by
the County for the metal. Sarah
Wilson, Deputy Auditor, was called to the meeting. Sarah stated after checking all the
records of the County no money has been received. A call was placed to Dave Haney asking
that he call Jack Sorenson, who recovered the metal, to check on the money
due the County. The Board placed a
call to Mr. Sorenson who stated he would check into where the check
is. Mr. Sorenson said he would
check with the Bookkeeper and get back to the Board this afternoon.
SMOKEY
BOULDER ROAD: Bill Brown
gave an update on discussions on the Smokey Boulder Road name. It was decided to go with the proposal
given by Don Horton for a solution to the issue. More discussion will be held with Tom Glenn
during the Road & Bridge matters.
LIQUOR
LICENSE: Renewal
applications for 2011 liquor licenses for the Ace Saloon, Council Food
and Fuel and Little Ski Hill were reviewed by the Board. Joe Holmes made a motion to approve the
2011 liquor licenses as presented.
The motion was seconded by Bill Brown and passed unanimously.
SNOW
REMOVAL: An application
for 2010-11 snow removal was received from Janette Shankel in the Mesa
area. After review of the
application Joe Holmes made a motion to approve the application. The motion was seconded by Bill Brown
and passed unanimously.
COUNTY
AGENT: Shanna Smith,
County Agent, met with the Board.
Shanna presented cost estimates for new lighting for the office
compared to replacement of ballasts in the existing light fixtures.
Shanna presented two estimates from electricians. Idaho Power is offering a 40% rebate
for the upgrade in the lighting due to the energy efficiency of the
lights. Bill suggested the Board
look further into the costs of replacement as compared to fixing the
lights that are in place. Bill
wants to discuss the lighting with Mike Getusky before a decision is made
by the Board. The discussion was
tabled until the next meeting.
WEED
MATTERS: Weed Supervisor
Dave Klaw met with the Board. Dave
presented the Yearend report for the cost share programs. Bill Brown questioned what would happen
to the part-time weed employees if the grant money dried up. Dave explained the stimulus money has
been received and was for 3 years and he has planned the budget for it to
last 3 to 4 years.
EXECUTIVE
SESSION: Joe Holmes made a
motion to enter into Executive Session pursuant to IC 67-2345, subsection
d to discuss indigent matters. The
motion was seconded by Bill Brown and passed by roll call vote, Joe
Holmes, aye, Bill Brown, aye.
Joe Holmes made a motion to adjourn the Executive
Session and resume the regular meeting.
The motion was seconded by Bill Brown and passed unanimously.
INDIGENT
MATTERS: Joe Holmes made a
motion to approve indigent cases 10-13, 10-19, 10-18, 10-14, 10-15, 10-12
and 10-22 as presented. The motion
was seconded by Bill Brown and passed unanimously. Joe Holmes made a motion to deny
indigent case 10-21 due to assets.
The motion was seconded by Bill Brown and passed unanimously.
ROAD &
BRIDGE: Road Supervisor
Tom Glenn met to discuss road matters.
Bill Brown and Tom Glenn met with the New Meadows crew and gave
them the Harlow Bus schedule.
Heath Yelton has been hired to be on call for snow removal in the
Rock Flat area. He will get his
paperwork into the Clerk’s office as soon as possible.
The additional miles, in the Pole Creek Road area,
have been cut out and will now be plowed.
Discussion was held on the New Meadows grader. The grader will be rebuilt in the
spring of 2011 rather than purchasing a new grader due to cost.
The Board directed Tom to remove the Round Valley Road
sign and replace it with New Smokey Boulder Road at the end and Old
Smokey Boulder Road where it goes on to Yantis Ditch. The Board advised Tom to get the prices
of the new signs and any posts needed as they will be paid for by the
person requesting the change.
SHERIFF: Sheriff Rich Green met with the
Board. The Board discussed with
Rich the Law Enforcement Agreement with the City of Council. Rich reviewed the section that was
changed and agreed with the change.
Joe Holmes made a motion to approve and sign the agreement. The motion was seconded by Bill Brown
and passed unanimously. Rich will
sign the agreement as concurring with it and a copy with be sent to the
City and given to the Sheriff.
The Board questioned Rich about the vehicle damaged in
the accident with the elk. Rich
stated the vehicle is in the repair shop at this time.
The Board inquired about the Cole matter. Rich stated it has been handled and the
policy has been changed so the problem will not happen again.
MEETING
CANCELLATION: Joe Holmes
made a motion to cancel the December 27, 2010 meeting. The motion was seconded by Bill Brown
and passed unanimously.
INTERIM
CLAIMS: The interim claims
were reviewed by Joe Holmes. After
review, Joe Holmes made a motion to approve the claims as presented. The motion was seconded by Bill Brown
and passed unanimously.
HOMEOWNERS
EXEMPTION: Terry Jones,
homeowner, met with the Board regarding his homeowner’s exemption. Mr. Jones explained that when he moved
to New Meadows full time in 2004, and had resided there 6 months to
establish residency, he called the Assessor’s office to give his change
of address and request a homeowner’s exemption. He was told he was too late for the exemption
for that year but was eligible for next year. He assumed that was all he needed to
do. Karen Hatfield, Assessor,
stated her office did not follow their policy of sending an application
for homeowner’s exemption due to a new employee taking the call. Mr. Jones stated he had called the
Assessor’s office several times during the years following to question
the change in tax amounts and was not told he was not receiving the
exemption and he did not realize he was not receiving it until he looked
at his father-in-law’s tax statement and noticed homeowner’s exemption
was stated on his statement with the amount. Mr. Jones has paid approximately
$4000.00 more in taxes due to not receiving the exemption. Karen stated, in part, it was her
office that had not followed through with the exemption policy set by
her. The Board stated that they
would cancel the overpayments for 2007, 2008, 2009 and 2010 and refund
the payments. The 2005 and 2006
overpayment could not be refunded as there are no taxes due for those
years and the books are closed.
Mr. Jones agreed that was fair due to his error in not completing
the exemption filing. Joe Holmes
made a motion to cancel the above listed years. The motion was seconded by Bill Brown
and passed unanimously. Karen Hatfield,
Assessor, will prepare the cancellation for signature. Karen questioned the Clerk’s office as
to how soon Mr. Jones could expect his refund. Sarah Wilson, Deputy Auditor,
stated it would be at least a week by the time she
could get the amounts figured to take from each taxing district for each
year as the levies are different for each year.
ADULT
PROBATION QUARTERLY REPORT:
Wade Dishion with DEI met to give a quarterly report for the adult
probation.
PACKER JOHN
PARK: Dean Dryden met with
the Board regarding the road through the park accessing his property
behind the park and the gate placed by the County on the road leading
into the park. Bill Brown stated
he had met with Mr. Dryden regarding the County removing the gate. The gate has been removed. Mr. Dryden stated he would have liked
to see the gate stay with an agreement between himself and the County. Mr. Dryden stated the Flood District
access through the park during an emergency is vital. Mr. Dryden stated he had spoken to
Morris Krigbaum regarding funding for park improvement. Mr. Dryden requested Bill get in
contact with the other group that is interested in the development of the
park and let them know that he and the Krigbaums are interested in
assisting.
ROAD
MILEAGE: Joe Holmes
requested Chris Friend with the Road & Bridge Department meet with
the Board at the January 10, 2011 meeting to discuss the County blue line
map and list of County roads. Some
roads are not on the list that was presented to the Board and he would
like to see corrections made.
With no further business to come before the Board the
Board recessed until January 10, 2011.
ATTEST: __________________________ _____________________________
Sherry Ward, Clerk Bill Brown,
Chairman
|
