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Commissioners Minutes
February
8, 2010
The
Board of County Commissioners of Adams County, Idaho, does hereby meet
this February 8, 2010. There being
present Chairman Bill Brown, Commissioner Joe Holmes and Clerk Sherry
Ward, Commissioner Mike Paradis not present. Whereupon the following proceedings are
had, to-wit:
Loren
Ferguson joined the meeting.
Chairman
Bill Brown opened the Adams County Commissioner meeting at 9:03 am.
AMENDMENTS TO AGENDA: Certificate of Residency; LHTAC invoice
for Indian Valley Project; Signature on approved City of New Meadows Law
Enforcement agreement; Signature on approved Quarterly Report; IBM Lease
for tape drive; Joe Holmes made a motion to amend the agenda. The motion was seconded by Bill Brown
and passed unanimously.
OLD BUSINESS: LakeShore agreement: discussed needing an update from Mike
Hampton, Goodrich Landfill Supervisor and Dave Haney, New Meadows
Transfer Site Supervisor.
CLAIMS:
Claims were reviewed by Commissioner Joe Holmes. Joe Holmes made a motion to approve
claims for $119,981.12. The motion
was seconded by Bill Brown and passed unanimously.
VEHICLE
POLICY: The policy review was tabled until all
the Board is present and there has been time to review the Sheriff’s
policy.
MINUTES:
After review of the minutes for January 23, 2010, Joe Holmes asked
for approval on minutes to be at the next meeting, Tuesday, February 16,
2010.
Bill Brown will not be here on Tuesday,
February 16, 2010 as he will be making a presentation in front of JFAC.
CANCELLATION
OF TAXES: RP15N01E18100A, Knight Garrett:
cancellation was prepared for 2006 - $3.03, 2007 - $3.26, 2008 - $3.08,
2009 - $3.44 and the same reviewed.
Joe Holmes made a motion to cancel the taxes. The motion was seconded by Bill Brown
and passed unanimously.
LOREN
RICE PROPERTY: The Clerk discussed the Loren Rice
property asking for a review with the possibility of the same type of
error with the property as what happened with Garrett Knight.
LAW
ENFORCEMENT AGREEMENT: The Law Enforcement agreement with the
City of New Meadows was presented for signature. Bill Brown signed the agreement.
QUARTERLY
REPORTS: Bill Brown signed the quarterly reports
that were approved at the last meeting.
CERTIFICATE
OF RESIDENCY: Prepared certificates of residency for
Kevin Ward, Joseph James and Dakota James were presented to the
Board. The applicants are
residents of Adams County. Joe
Holmes made a motion to approve the certificates of residencies. The motion was seconded by Bill Brown
and passed unanimously.
LHTAC
INDIAN VALLEY PROJECT: LHTAC sent forms for signature on the
final payment of $210.13 payable to Forsgren Engineering. Joe Holmes made a motion to approve and
sign the forms. The motion was
seconded by Bill Brown and passed unanimously.
IBM
LEASE: The lease papers for the tape drive
were reviewed. Joe Holmes made a
motion to approve and sign the lease.
The motion was seconded by Bill Brown and passed unanimously.
ROAD
& BRIDGE: Present Supervisor Tom Glenn. The Board discussed the New Meadows
shop allowing access to the New Meadows Transfer site Supervisor Dave
Haney and the use of the fax machine.
The Clerk will look into having Dave Haney deposit funds at the
local Sterling Bank.
SHERIFF
MATTERS: Present Sheriff Rich Green and
UnderSheriff Richard Borger.
Sheriff Rich Green gave an update on the legislative bill to ban
texting.
CAI Invoice: The Sheriff asked for approval for
paying the maintenance and support for the jail records software. The annual support is $4,000.00 with
$2,000.00 phone support. The
Sheriff stated he does not use the software enough to justify the cost
but the software will not work if he does not pay for the maintenance support.
Shower Tiling: The Sheriff’s office received bids from
Twombly Tile LLC for $4,919.70 and Emmett Company for $5,752.60.
Jail Cell Locks: The Sheriff stated the locks are
failing in the jail. The locks can
be replaced for $10,484.00.
Municipal Lease Agreement with US
Bank: The Board reviewed the
agreement; Sheriff Green stated the Prosecutor Myron Gabbert has already
signed off on the agreement. The
agreement will be put on the agenda for the next week.
ELECTED
OFFICIALS: Present: Dave Klaw, Weed Supervisor,
Connie Kesler, Treasurer, Karen Hatfield, Assessor, Rich Green, Sheriff,
Don Horton, and Building Inspector.
Discussion regarding changing from monthly to biweekly pay period
was held. The Clerk discussed
changing from monthly to biweekly or semi-monthly; stating statutorily
you cannot advance pay which was proposed in the semi-monthly proposal
from Rich Green. Bill Brown
directed the Clerk to find the statue regarding the advance. Assessor Karen Hatfield stated one
employee from her office strongly wanted biweekly, one employee wanted
semi-monthly and the remaining voiced no opinion. Treasurer Connie Kesler stated no
preference from her office.
IAC updates: Assessor Karen Hatfield discussed the
CAMP legislation that will directly affect the Assessor’s office and the
Treasurer.
County Revenues: The Clerk presented the Elected
Officials with updated revenues for the County.
Weed matters: Dave Klaw updated the Board on the weed
stimulus fund.
Bob Fink joined the meeting
Dale James joined the meeting
Scot Kump joined the meeting
ANT
HILLS: Bob Fink brought to the Board’s
attention the growing problem of ant hills.
Carrisa Sindon from the Star News
joined the meeting.
IET/BIOMASS
COMPANY: Casey Echevarria and Janet Combs
appeared to discuss the company.
The company is a waste-gasification process which creates a fine
ash product.
WEISER
RIVER TRAILS: Present Shirley Atteberry. The Board reviewed the Cooperative
agreement between the Board and Weiser River Trails. Joe Holmes stated Prosecutor Myron
Gabbert approved the cooperative agreement. Joe Holmes made a motion to sign the
agreement. The motion was seconded
by Bill Brown and passed unanimously.
With no further business to come before
the Board the Board recessed until February 9, 2010 for a public hearing
in New Meadows for the impact area.
ATTEST:__________________________ _____________________________
Sherry Ward, Clerk of the
Board Bill Brown,
Chairman of the Board
February 9, 2010
The Board of County Commissioners of
Adams County, Idaho, does hereby meet this Tuesday, February 9, 2010 in
New Meadows, Idaho, to conduct a public hearing on the expansion of the
City of New Meadows Impact Area. There
being present Chairman Bill Brown, Commissioner Joe Holmes and Clerk
Sherry Ward. Commissioner Mike
Paradis not present. Whereupon the
following proceedings are had, to-wit:
The following were present for the
public hearing:
Alice Branstetter
Don Horton, Building Inspector/Planning
& Zoning Administrator
John Franks, City of New Meadows
Pam Murphy, Building Department
Jill Holinka, City of New Meadows
Council Attorney
Gail Stillman, City of New Meadows
Mayor
Deole Priddy, City of New Meadows
County member
Hazel Clay
Larry Clay
Carrisa Sindon, Star News
Donna Campbell
April Yost
Miki Eby
Tim Farrell
Brandy Padget
The Adams County Planning & Zoning
Commission recommends approval to the Board of County Commissioners with
the following conditions: 1) the
impact area to be increased from 1/8 mile to ½ mile, 2) the County Ordinances are in effect in
the area of impact until a subdivision is built and needs city services,
and 3) there is not automatic
increase in the size of the area of impact without approval of the Adams
County Commissioners.
Bill Brown started the public hearing
by reiterating the Board will only be taking public testimony and that no
decision will be made this evening.
Bill Brown gave a brief but detailed reason why the need to
complete the impact area which is basically due to the time-line on a
grant. Bill Brown also stated five
acres or more cannot be annexed into the City and the property must be
contiguous. A person can be
annexed by formal request.
Attorney Jill Holinka stated the grant
process needs to be completed and the statues require the area of impact
to be reviewed every 10 years.
Jill discussed the City of Council impact area and the City of New
Meadows impact area with highlights of what needs to take place such as;
an area map created, standards need to be applied and the process is a
legislative process not an annexation process.
City of New Meadows Administrator John
Franks read the proposed City of New Meadows and Adams County agreement.
April
Yost: April stated a building permit from the
County can be denied from the City of New Meadows. I do not want the City of New Meadows
involved in building permits within the impact area. April stated she does not understand
why the impact area has to be increased.
Tim
Farrell: Tim stated he has 30 acres of grazing
in the proposed impact area; does the impact area give the City of New
Meadows power to change my agriculture zone? Planning & Zoning Administrator Don
Horton explained as long as it is zoned agriculture the City of New
Meadows cannot change anything.
Tim
Farrell: Jurisdiction concerns were
addressed. Don Horton stated Adams
County Ordinances apply in the area of impact.
April
Yost: If impact area is expanded what happens
to my land that I have put in a wildlife preserve. The question was not answered.
Miki
Eby: Miki stated she is acting as a private
citizen not a member of Planning & Zoning. Miki stated 1) City did not send out
letters between 1st and 3rd proposals, 2) Once an
impact exists could be subject to change, a landowner would have no say
in the changes to see a city member on Planning & Zoning to learn of
any concerns need for change, the footprint of the area has not changed.
April
Yost: Wants to impact the South of New
Meadows due to the Salmon River.
April has concerns with possible sewer/water running across the
Salmon River.
Miki
Eby: The second proposal was a good proposal
because it addresses the corridors and was the irregular shape, it did
not encompass land that is not buildable.
Tim
Farrell: Stated not in favor of the increase to
the area of impact, ordinances could change later, and the economy is not
growing. Therefore, the increase
to the area of impact is not necessary to change. The grant should not drive this
proposal.
Donna
Campbell: Donna stated the land in the area of
impact has a high-water table and does not see the point in adding it to
the area of impact.
Brandy
Padget: Brandy stated she lives on Hot Springs
Road and does not see the point in the expansion of the area of impact.
Tim
Farrell: Why does the City of New Meadows need
an increase from 1/8 to ½ mile?
John
Franks: Answer to Tim’s question is 1) Serene
Meadows, 2) possible development passed Serene Meadows 3) Realtors have potential buyers who
want city services, 4) open spaces, and 5) plan for the future.
Bill Brown read two letters not in
favor of the increase to the area of impact, Arlene Hubbard for Maggie
Hubbard Estate and Dan Hearne.
Bill Brown started to close the public
hearing stating written testimony can be received into the Clerk’s office
for 10 business days from today’s hearing.
With no further business to come before
the Board the Board recessed until February 16, 2010.
ATTEST:_____________________________ _____________________________
Sherry Ward, Clerk of the
Board Bill Brown,
Chairman of the Board
February 16, 2010
The Board of County Commissioners of
Adams County, Idaho, does hereby meet this Tuesday, February 16,
2010. There being present
Commissioner Mike Paradis, Commissioner Joe Holmes and Clerk Sherry
Ward. Chairman Bill Brown was not
present. Whereupon the following
proceedings are had, to-wit:
Loren Ferguson joined the
meeting.
Commissioner Mike Paradis
opened the Adams County Commissioner meeting at 9:03 am.
BIWEEKLY
PAYROLL: Present Assessor Karen Hatfield. The Clerk presented concerns with the
date of implementation, after discussion the Clerk stated the biweekly
payroll will start on March 26, 2010.
The Clerk stated if any employee is short pay by the end of April
the employee will need to talk with the Clerk to have a check prepared
for 2-4 days to offset the short month.
The Clerk said a letter will be prepared and presented to each
employee regarding the change to biweekly payroll. Mike Paradis made a motion to approve
the change to biweekly payroll from monthly starting March 26, 2010. The motion was seconded by Joe Holmes
and passed unanimously.
MINUTES: After review of the minutes for January
25, 2010, February 8, 2010 and February 9, 2010 public hearing, Joe
Holmes stated he would like to postpone approval of minutes to the
February 22, 2010 meeting.
PERSONNEL
MATTERS: The Clerk has a personnel issue will go
into Executive Session at 11:30 am.
CATERING PERMIT: A
catering permit for Robert S Conner LLC dba Kahili Club was
reviewed. Mike Paradis made a
motion to approve the catering permit.
The motion was seconded by Joe Holmes and passed unanimously.
ROAD & BRIDGE: Present Tom Glenn, Supervisor.
Old Crusher: Tom discussed selling the crusher.
Dump Trucks: Mike Paradis discussed the dump trucks
that were for sale.
Black Lake Road: Mike Paradis gave an update from
meeting with the Forest Service granting jurisdiction to the County on
the Black Lake Road. Mike Paradis
stated the process is in the finishing stage more information will be
provided at a later date.
SHERIFF MATTERS: Present Sheriff Rich Green and
UnderSheriff Richard Borger.
Annual Forest Service
Agreement: Patrol cost $4592.00
and equipment fee $4500.00 for the agreement. Joe Holmes made a motion to approve and
sign the agreement. The motion was
seconded by Mike Paradis and passed unanimously.
Tiling Project: After review of the bids, Twombly Tile
LLC for $4919.70 and an individual from Emmett, Idaho. Mike Paradis made a motion to approve
the project. The motion was
seconded by Joe Holmes and passed unanimously. The Board directed the Clerk to take funds from the
Courthouse/Capital Projects Fund.
Locks on Jail Cells: The Board was presented a bid for
repair of the locks from Southern Folger for $6500.00. Joe Holmes asked if the control panel
needs to be repaired could both the locks and control panel be taken care
of at the same time. Richard Borger
will review the possibility.
Transformer: Richard Borger stated he received
approval from Idaho Power to put a removable roof over the transformer.
Heat pumps/Courthouse: Richard Borger informed the Board a
factory default crank case is not working properly. A-1 Heating corrected the issue.
CAPITAL OUTLAY: An
HP printer – MY47LOLPMD from the Assessor’s office was presented as
surplus property and a request to remove from the inventory. Mike Paradis made a motion to declare
the HP Printer to be surplus property.
The motion was seconded by Joe Holmes and passed unanimously.
RESOLUTION 2010-05/F35 SUPPORT: After
review of the Resolution Mike Paradis made a motion to support and sign
the Resolution. The motion was
seconded by Joe Holmes and passed unanimously.
VALLEY COUNTY GROOMING: Present
Rick Ridenour and Becky Johnston.
Rick thanked the Board of the $5,000.00 the County put forth to
the grooming. Becky discussed the
grant process and fee structure from the State Parks and Recreation
Department.
AMENDMENT TO THE AGENDA: Assessor
Office base cost. Mike Paradis
made a motion to approve the amendment to the agenda. The motion was seconded by Joe Holmes
and passed unanimously.
BASE COST: Appraiser
Robin James came before the Board to start a review base cost for
power. Robin asked if the elected
officials would be willing to have their home site reviewed; a
measurement from the power pole to the house will need to be taken.
PERSONNEL MATTER: Executive
Session pursuant to IC 67-2345, subsection (b) was requested by the
Clerk. At 11:30 am a motion was
made by Commissioner Joe Holmes, seconded by Commissioner Mike Paradis
and carried unanimously to go into Executive Session.
Mike Paradis made a motion
to adjourn the Executive Session and resume the regular meeting. The motion was seconded by Joe Holmes
and passed.
SOLID WASTE FEE: Present
Mark Briscoe. Mark stated he
closed his work place at 103 Whitley Street in May 2009 and does not
believe it is right to charge a commercial solid waste fee for a business
and also for the home site. Joe
Holmes stated the Board understood his frustration but that is the way
the County handles the solid waste fees. Mike Paradis gave a brief update
on why the solid waste fees were started.
BEAR CREEK LODGE LIQUOR LICENSE: After
review of the application, Mike Paradis made a motion to approve the
license. The motion was seconded
by Joe Holmes and passed unanimously.
SOLID WASTE EXEMPTION: Mark
Winton presented an exemption application for a trailer house that has no
sewer or water hooked up. Mike
Paradis made a motion to approve the exemption. The motion was seconded by Joe Holmes
and passed unanimously.
With no further business to
come before the Board the Board recessed until Monday, February 22, 2010
ATTEST:____________________________ _____________________________
Sherry Ward, Clerk of the
Board Bill Brown,
Chairman of the Board
February 22, 2010
The Board of County Commissioners
of Adams County, Idaho, does hereby meet this Monday, February 22,
2010. There being present Chairman
Bill Brown, Commissioner Mike Paradis, Commissioner Joe Holmes and Clerk
Sherry Ward. Whereupon the
following proceedings are had, to-wit:
Chairman Bill Brown opened
the Adams County Commissioner meeting at 9:03 am.
AMENDMENTS TO AGENDA: Assessor
postage meter contract; Transportation Plan discussion on adopted final
plan; Executive Session personnel issues; Change in time Gordon Keetch
and Wes Porter; Joe Holmes made a motion to amend the agenda. The motion was seconded by Mike Paradis
and passed unanimously.
INTERIM CLAIMS: The
interim claims were reviewed by Commissioner Mike Paradis and
Commissioner Joe Holmes. Joe
Holmes made a motion to approve the interim claims for the sum of
$22,634.03. The motion was
seconded by Mike Paradis and passed unanimously.
MINUTES: After
review of the January 5, 2010 minutes, Mike Paradis made a motion to
approve the minutes. The motion
was seconded by Bill Brown and passed unanimously.
After review of the
February 8, 2010 minutes and the February 9, 2010 Public Hearing, Joe
Holmes made a motion to approve the minutes for February 8, 2010 and
February 9, 2010. The motion was
seconded by Bill Brown and passed unanimously.
After review of the
February 16, 2010 minutes, Mike Paradis asked for a deletion of a
sentence. Mike Paradis made a
motion to approve the minutes with changes. The motion was seconded by Joe Holmes and
passed unanimously.
ROAD & BRIDGE MATTERS: Present Sheriff Rich Green and
UnderSheriff Richard Borger.
US Bank Lease
Agreement: The US Bank lease
agreement is for 4-2010 Ford Explorers.
The UnderSheriff presented the Board with an updated agreement. The semi-annual payment schedule is
going to be as follows: May-$2,000.00 down payment, July-payment amount
$25,455.00 and January payment amount $25,455.00 with the last payments
to be paid in 2013. The
UnderSheriff stated Prosecutor Myron Gabbert had reviewed the original
document before the payment schedule was discussed. Mike Paradis made a motion to approve
the US Bank Lease Agreement for the Explorers. The motion was seconded by Joe Holmes
and passed unanimously.
Vehicle for Coroner: The Sheriff asked about getting credit
for giving the Coroner the Dodge Pickup.
The UnderSheriff stated the vehicle booked for $12,000.00 but
would like to have $8,000.00 from the Coroner for the vehicle. The Board will discuss the issue at a
later date.
RENEWAL POSTAGE METER FOR
ASSESSOR: Assessor Karen Hatfield
briefly discussed the pros and cons of going to a different vendor for
the postage meter. Joe Holmes made
a motion to approve the renewal with Pitney Bowes for the Assessor. The motion was seconded by Mike Paradis
and passed unanimously.
PROSECUTING ATTORNEY: The
Board asked Myron Gabbert to look into the ability of the County to bid
on vehicles at auctions.
KNOW YOUR GOVERNMENT: Present
are the following: Extension Agent
Gordon Keetch, Brittany Armistead, Char Armistead, Hannah Linford and
Verba Linford. Gordon presented
the Know Your Government group to the Board. Hannah Linford explained what she
learned going to the Capital Building and participating in a mock
legislation. Brittany Armistead stated
she learned a lot and enjoyed herself.
PERSONNEL MATTERS: A
motion was made by Commissioner Joe Holmes to go into Executive Session
pursuant to IC 67-2345, subsection (b).
The motion was seconded by Mike Paradis and passed with three yes
votes.
Mike Paradis made a motion
to adjourn the Executive Session and resume the regular meeting. The motion was seconded by Joe Holmes
and passed unanimously.
WALKER RANCH SUBDIVISION: Present
are the following: Wes Porter and
Building Inspector Don Horton. Wes
would like to move forward with the development of the road to his
subdivision. Wes stated with the
$218,000.00 the County has in the trust and coming forth with the
additional funding that is required for the County to pave the road he
would like to see the road paved in the near future.
With no further business to
come before the Board the Board recesses until March 8, 2010.
ATTEST:__________________________
______________________________
Sherry Ward, Clerk of the
Board Bill Brown, Chairman of the
Board
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