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Commissioners Minute
August
10, 2009
The
Board of County Commissioners of Adams County, Idaho, does hereby meet
this 10th day of August 2009.
There being present Chairman Bill Brown, Commissioner Mike
Paradis, Commissioner Joe Holmes and Clerk Sherry Ward. Whereupon the following proceedings are
had, to-wit:
Loren
Ferguson joined the meeting.
Chairman
Bill Brown opened the Adams County Commissioner meeting at 9:25 am.
AMENDMENTS
TO AGENDA: LHTAC letter
request for payment; Payoff on Durango; Title III funding for Secure
Rural Schools; Joe Holmes made a motion to amend the agenda. The motion was seconded by Mike Paradis
and passed unanimously.
OLD
BUSINESS: Mike
Fisk/Well. Bill Brown stated
Prosecutor Myron Gabbert would review a State statute and give a
recommendation to the Board and the Assessor.
MINUTES: The minutes for the July 27, 2009 and
July 29, 2009 meetings were reviewed.
The July 29 minutes need a correction to the insurance increase
stating the County will absorb the 12.5% increase for the employee only
and the employee covering spouse and dependents will have a 12.5%
increase to their deduction. Joe
Holmes made a motion to approve the minutes for July 27th and
July 29th with the above correction. The motion was seconded by Mike Paradis
and passed unanimously.
CLAIMS:
Commissioner Joe Holmes reviewed Claims.
Joe Holmes made a motion to approve the claims. The motion was seconded by Mike Paradis
and passed unanimously.
ROCK
FLAT ROAD: Present Neal
Thompson a landowner in the Rock Flat area. The trucks coming from the Fish Lake
Road are creating dust and tearing down the road. Bill Brown stated the County would talk
to Knife River to start dust prevention for the road.
CONCEPT
APPROVAL INDIAN VALLEY ROAD PROJECT: After review of the concept approval
Joe Holmes made a motion to approve the concept. The motion was seconded by Mike Paradis
and passed unanimously.
LHTAC
PAYMENT REQUEST: Letter
and forms were presented for the first payment for the Forsgren
engineering fees of $8,368.38.
Mike Paradis made a motion to approve the payment of $8,368.38 and
the processing of the papers for reimbursement to the County. The motion was seconded by Joe Holmes
and passed unanimously.
BUDGET
2009/2010: The Clerk
presented a final proposed budget for review. Bill Brown asked for some time to
review the revenues after lunch.
CANCELLATION
OF TAXES: Present
Treasurer Connie Kesler.
Discussion was had on the Betts Landscape cancellation for
personnel property. More
discussion of title stop liens on equipment will need to be held.
Cody
Cahill, Adams County Record, joined the meeting.
SECURE
RURAL SCHOOLS FUNDING: It
is time for the County to appropriate funding for Fiscal 2010. Discussion of the use of Title III
funds stated not obligated by September 20 will need to be returned to
the Treasury.
ROAD
& BRIDGE: Discussion
of tires with rims taken to the transfer site was discussed. The Tire Disposal and Recycling Company
is charging extra money due to the tires not being broken down. Bill Brown will visit with Dave Haney
regarding pricing. The annual
credit application for Tire Disposal and Recycling was presented for
signature. Mike Paradis made a
motion to approve the signing of the application. The motion was seconded by Joe Holmes
and passed unanimously.
SHERIFF
MATTERS: Present Sheriff
Rich Green and UnderSheriff Richard Borger. Jail inspection date was set for August
17, 2009 at 11:30 am.
Control
Panel in Jail: The panel went
down completely this weekend and has been restored. All the electronics for the doors are
short. Darrell Jensen will be
working with the vendor to get the control panel in working order. Sheriff Green said a new control panel
is estimated at $140,000.00 with no cameras included. The Clerk brought forward a proposed
estimate from Vanguard for $94,000.00.
Don Horton was asked to come into the meeting regarding the
control panel. Don was asked if
any funding was available to purchase a complete control panel. Don stated he has no money available
for the purchase of a control panel.
HVAC
Contracts: A1-Heating provided
two agreements for the Commissioners to review and sign. One contract is for A1-Heating to
provide and install one Trane 20 ton 3-phase heat pump for $22,4900.00
for the Sheriff side of the Courthouse.
The other contract is to provide and install two Trane 15 ton
3-phase heat pumps for the Courthouse side for $37,000.00. UnderSheriff Richard Borger stated the
Deputy
Prosecutor
Richard Roats has reviewed the agreements. UnderSheriff Richard Borger stated
after reviewing two different quotes, he went with the vendor he thought
could provide good support. Mike
Paradis made a motion to approve and sign the agreement for
$37,000.00. The motion was
seconded by Joe Holmes and passed unanimously.
Williams
Roofing: The UnderSheriff
brought before the Board a proposal from Williams Roofing for
$24,850.00. Richard stated Mr.
Williams called stating steel prices were going up and asked if we wanted
to move forward. The Board elected
not to do the addition on the Courthouse side. Mike Paradis made a motion to approve
the roofing project. The motion was seconded by Joe Holmes and passed
unanimously.
ELECTED
OFFICIALS A/S400: Present
are the following: Assessor Karen
Hatfield, Treasurer Connie Kesler, Susie Green, Ginger Getusky, Sheriff
Rich Green and UnderSheriff Richard Borger. Miicor representatives Dick and Leslie
Miller were present. The Clerk
handed out a copy of the quote from Miicor on the hardware maintenance
and CAI letter and quote. The
Assessor and Treasurer were also given cash reports for July. The reason for the meeting is to
discuss the County’s situation with not having any hardware or software
and the power backup problems the County is having. Dick Miller gave an update of his
company and the products they well.
Dick stated he has worked with Ada, Shoshone, Owyhee and Gem
Counties. Dick stated he has
talked with the State Tax Commission and has been assured by Ms. James
the State Tax Commission does not plan to change software. The hourly charge is around $270.00 per
hour. IBM has a lease program for
a 3 or 4-year term. The lease has
all maintenance included and at the end of the lease it would be $1.00
buyout. Dick gave a rough estimate
for our County of a yearly cost of $9,000.00. The UPS and the Intel Server were
discussed; Dick will need to review the computer room. Dick will give the County a proposal by
the August 24th meeting.
Recess
for lunch
Loren
Ferguson joined the meeting.
REVIEW
OF REVENUES: The Clerk
prepared copies of the revenues for the Board. Bill Brow asked for the Clerk to start
a review of the revenues. Bill
Brown asked for the revenues to be gone over line by line.
WELL
ON MIKE FISK PROPERTY:
Myron Gabbert, Prosecuting Attorney, stated the statute says if
you find an error in assessment the County can refund for the current
year. Current policy is a 4-year
refund and may be questionable. The
Board will need to have Karen Hatfield, Assessor, run this by the State
Tax Commission.
COUNCIL
GREENS: Present Steve
Nash. Steve Nash came before the
Board to discuss seal coating the Council Greens roads. The new Road Ordinance has a clause for
warranty on seal coating, Steve asked if the old Road Ordinance has the
same clause in it. Steve asked if
the new Ordinance applies to the Council Greens and stated he would like
to be grand fathered in. Mike
Paradis stated he believes Council Greens is under the new Road
Ordinance. Bill Brown brought up
the Board lowered the value on the property substantially.
Cody
Cahill joined the meeting.
FOREST
SERVICE: Present are the
following: Payette Supervisor Susanne Rainville, Council District Ranger
Greg Lesch and Allan Harrington.
Discussion of the fiscal year 2010 Forest Service budget and
stimulus funding was held. The
Payette Forest Road & Bridge received 4.6 million with 90% committed
by December 2009, 4 Biomass projects have been awarded. A Biomass tour will be held on
September 1, 2009 starting at 8:00 am.
MORE
REVIEW OF REVENUES:
Present are the following: Allen Harrington, Assessor Karen
Hatfield, and Treasurer Connie Kesler.
The Clerk prepared copies of the revenues for the Board starting
at District Court. Bill Brown
asked the Clerk to start a review of the revenues. Bill asked for a line-by-line review of
revenues.
INDIGENT: Executive Session: At 4:43 pm a motion was made by
Commissioner Joe Holmes, seconded by Commissioner Mike Paradis and passed
unanimously to go into Executive Session pursuant to IC 67-2345 (1)(d)
for Indigent matters with a roll call vote as follows: Commissioner Bill
Brown, aye, Commissioner Joe Holmes, aye, Commissioner Mike Paradis, aye.
Joe
Holmes made a motion to adjourn the Executive Session and resume the
regular meeting. The motion was
seconded by Bill Brown and passed unanimously.
Claim
09-16 – Determination of Approval
Claim
09-17 – Determination of Approval
Claim
09-10 – Determination of Approval/Order of Reimbursement
Claim
09-07 – Determination of Approval
Claim
09-08 – Determination of Approval
Claim
09-14 – Denial
Claim
09-11 – Determination of Approval
Mike
Paradis made a motion to approve action for the above Indigent
claims. The motion was seconded by
Joe Holmes and passed unanimously.
MIICOR
AGREEMENT: The Board
reviewed the hardware maintenance contract with Miicor. Joe Holmes made a motion to approve the
hardware maintenance contract. The
motion was seconded by Mike Paradis and passed unanimously.
With
no further business to come before the Board the Board recessed until
August 24, 2009.
ATTEST:__________________________ ______________________________
Sherry Ward, Clerk of the
Board Bill Brown,
Chairman of the Board
August
24, 2009
Then
Board of County Commissioners of Adams County, Idaho, does hereby meet
this 24th day of August 2009.
There being present Chairman Bill Brown, Commissioner Mike
Paradis, Commissioner Joe Holmes and Clerk Sherry Ward. Whereupon the following proceedings are
had, to-wit:
Chairman
Bill Brown opened the Adams County Commissioner meeting at 9:06 pm.’
AMENDMENTS
TO AGENDA: Betts
Landscape, Ace Saloon catering permit, Fisk well issue and Brundage
Mountain. Mike Paradis made a
motion to amend the agenda. The
motion was seconded by Joe Holmes and passed unanimously.
Brundage
Mountain representative Larry Shake and Loren Ferguson joined the
meeting.
SECURE
RURAL SCHOOLS/TITLE III:
Present Don Horton. Don
Horton presented the Board a proposal for use of the Title III
monies. The proposal would be for
fire mitigation in the area; would contract with 3-4 people to work, will
need to advertise project and identify areas. The Board will discuss the fiscal year
2010 allocation later in the day.
PUBLIC
HEARING FOR WEED SPRAYING FEE SCHEDULE: Present Julie Burkhardt. The Board needed to re-advertise the
fee schedule due to the need to add the line item for herbicide. Bill Brown opened the public hearing at
9:35 am and left it open until 10:00 am.
Julie Burkhardt stated she supports the fee schedule. Bill Brown read out loud the proposed
fee schedule. Mike Paradis made a
motion to adopt Resolution 2009-07 for the weed spraying fee
schedule. The motion was seconded
by Joe Holmes and passed unanimously.
CWMA
DONATION: Julie Burkhardt
stated the CWMA received a donation and would like to start a website for
CWMA, the funding would pay for the startup and she asked if the Board
would allow the CWMA a line item in the Weed Budget to pay for the
continued expense of the website starting in Fiscal Year 2011.
UTILIZATION
AGREEMENT AND GOOD SAMS CLUB:
Present Jeff Howard. Jeff
Howard presented a utilization agreement for the Board to review. The prices will not change with a use
fee of $35.00, $20.00 cleaning deposit and an additional fee of $20.00
for the electrical cost on the park only.
The Good Sam’s Club agreement was discussed, the club will be here
in September 2020 and the price per day will be $85.00 and cleaning fee
of $70.00.
BRUNDAGE
MOUNTAIN VILLAGE PUD:
Brundage Representative Larry Shake asked for the public hearing
to be held at the same time the presentation to the Board. Bill Brown stated concern with not
having a meeting prior to the pubic hearing. Larry Shake stated the two public
hearings that have been held only one individual from the public came and
was in support of the PUD. After
discussion a tentative date of September 15, 2009 at the New Meadows
Senior Center was set. The
Development agreement is still a work in progress.
Cody
Cahill joined the meeting at 10:00 am.
ROAD
& BRIDGE: Present Tom
Glenn.
Ferrell Road: Tom presented the Board with a proposal
for base rock and gravel on a portion of the road. The Board stated the project needed to
get completed.
Wildhorse
Bridge: The project will start in
September.
Bear Creek
Cemetery Bridge: Bridgework is
needed and needs to be scheduled.
Johnson Creek
Bridge: Replacement decking on
bridge to begin.
Discussion of a
Heli pad for the EMS building was held.
Notice in papers
the landfill and transfer site will not allow tires with rims to be
placed.
Discussion of the
price of metal was held.
INTERIM
CLAIMS: Commissioner Paradis and Commissioner Holmes reviewed
Claims. Joe Holmes made a motion
to approve the interim claims. The
motion was seconded by Mike Paradis and passed unanimously.
SHERIFF
MATTERS: Present Sheriff
Rich Green and UnderSheriff Richard Borger. Before Tom Glenn left the room, Sheriff
Green discussed using the mechanic for servicing Sheriff’s vehicles. The conclusion will be for the
mechanic’s time to be charged to the Sheriff’s budget.
HVAC
System update: UnderSheriff
Borger stated the compressor would be repaired on Thursday of this
week. A-1 Heating is still waiting
for the units to be delivered.
Roof
Project: The metal for the
repair has been ordered.
Jail
Inspection: The new date will
be September 14, 2009 at 11:00 am.
ROCK
FLAT ROAD UPDATE/HORTON:
Building Inspector Don Horton stated the Knife River wants to
relocate the gravel pit closer to the Rock Flat Road. Bill Brown stated he would discuss dust
abatement with Knife River for the Rock Flat Road.
CERTIFICATE
OF RESIDENCY: A completed
certificate of residency for Janet Ivey was reviewed. Joe Holmes made a motion to approve the
certificate of residency. The motion
was seconded by Mike Paradis and passed unanimously.
OLD
COURTHOUSE GRANT: A
payment request prepared by grant writer was reviewed. The request is for ZGA for the amount
of $450.00. Mike Paradis made a
motion to approve the request. The
motion was seconded by Joe Holmes and passed unanimously.
SOUTHWEST
DISTRICT HEALTH LETTER: A
letter was prepared in response to the discrepancies at the New Meadows
transfer site. Joe Holmes made a
motion to approve the letter. The
motion was seconded by Mike Paradis and passed unanimously.
ASBESTOS
REMOVAL AT THE OLD COURTHOUSE:
The remaining portion of the Old Courthouse grant is going to be
used for removal of asbestos from the old Courthouse. The forms were prepared by Elaine
Johnston for the Board to review.
Elaine stated the grant requirements have all been met. Mike Paradis made a motion to approve
the signing of the bid. The motion
was seconded by Joe Holmes and passed unanimously.
INDIAN
VALLEY CONCEPT APPROVAL:
Joe Holmes made a motion to sign the concept approval for the
Indian Valley Road. The motion was
seconded by Mike Paradis and passed unanimously.
PATHOLOGY
AGREEMENT: Ada County
Prosecuting Attorney asked for a new agreement to be signed due to an
error in working. Joe Holmes made
a motion to approve the agreement.
The motion was seconded by Mike Paradis and passed unanimously.
CATERING
PERMIT: A catering permit
for the Ace Saloon was reviewed.
Mike Paradis made a motion to approve the catering permit. The motion was seconded by Joe Holmes
and passed unanimously.
MIKE
FISK WELL CANCELLATION:
Mike Fisk presented a claim asking for additional years beyond the
5 years he received for finding an error in the assessment of his
property. After discussion the
Board made a decision to not allow credit beyond the 4 years plus the
current year, which is current policy.
Joe Holmes made a motion to not allow additional credit beyond the
existing policy. The motion was
seconded by Mike Paradis and passed unanimously.
WOODY
BIOMASS: Present are the
following: Pete and Elaine
Johnston, Morris Huffman and Tim Toomey.
The possible cogeneration in Adams County was discussed; the
funding would be Industrial Revenue Bonds and the REEZ grant. The County was asked for a commitment
on their behalf. Mike Paradis made a motion to use $150,000.00 from PILT
funds for the studies, permits and other qualifications that would be
needed. The motion was seconded by
Joe Holmes and passed unanimously.
Sage would be used for the REEZ grant. The RFQ will need to be advertised in
the local paper, the Statesman and possibly Commerce Business Daily.
LAKESHOLE
DISPOSAL AGREEMENT:
Present are the following:
Lakeshore representatives Chris Carey and Everett Arter. Star News reporter Casirssa Sindon. Tickets will be used at the New Meadows
Transfer site for residential refuge and for transfers to the Goodrich
landfill. The Clerk will have
tickets prepared for the New Meadows Transfer site; the Goodrich landfill
is already using tickets. The
Lakeshore agreement ahs a change on renewal date, change of dumpster size
and will be renewable in 3 years not 5 years. A new agreement will be sent to the
Board for review on the September 14, 2009 meeting.
PUBLIC
HEARING – FORSGREN ENGINEERING/INDIAN VALLEY ROAD: Forsgren
Engineer Dustin Commons came before the Board to discuss the Indian Valley
Road Project.
WICAP: WICAP representative Karen Hoffer
presented the Board with the annual report. WICAP has received stimulus funding and
will train new homemakers for area soon.
SECURE
RURAL SCHOOLS FUNDING/TITLE III ALLOCATION: The Board made an allocation of 16.5 to
Title II and 3.5 to Title III for fiscal year 2010. Joe Holmes made a motion to approve the
allocation as stated. The motion
was seconded by Mike Paradis and passed unanimously.
MINUTES: The minutes of the August 10, 2009
meeting were not approved.
The
meeting was adjourned until the Budget Hearing on August 31, 2009.
ATTEST:___________________________ _____________________________
Sherry Ward, Clerk of the
Board Bill Brown,
Chairman of the Board
August
31, 2009
The
Board of County Commissioners of Adams County, Idaho, does hereby meet
this 31st day of August 2009.
There being present Chairman Bill Brown, Commissioner Mike
Paradis, Commissioner Joe Holmes and Clerk Sherry Ward. Whereupon the following proceedings are
had, to-wit:
Chairman
Bill Brown opened the Adams County Commissioner meeting at 6:00 pm.
ANNUAL
BUDGET HEARING: Present
are the following: Christy Ward,
Mr. and Mrs. Dale Lattin, Treasurer Connie Kesler, Deputy Assessor Ginger
Getusky, Loren Ferguson, Jeff Howard, Wendy Green, Cody Cahill, Dave
Velska, Weed Supervisor Dave Klaw, Building Inspector Don Horton, Sheriff
Rich Green, Robin James and Pam Murphy.
The
Clerk explained the reduction of $122,000.00 from the published
budget. Bill Brown explained why
the Board reduced the budget. The
Board did not want to take the full 3% that is allowed due to the
economic situation. Several
questions and concerns were asked and discussed by the public. The elected officials were asked to
review each of their budgets.
Resolution
2009-09 was prepared to accept the budget. Joe Holmes made a motion to accept the
fiscal year 2010 budget. The
motion was seconded by Mike Paradis and passed unanimously.
The
no further comments or questions to come before the Board the Board
recessed until September 14, 2009.
ATTEST:___________________________ _____________________________
Sherry Ward, Clerk of the
Board Bill Brown,
Chairman of the Board
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