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Commissioners Minutes
May
11, 2009
The
Board of County Commissioners of Adams County, Idaho does hereby meet
this 11th day of May 2009.
There being present Chairman Bill Brown, Commissioner Mike
Paradis, Commissioner Joe Holmes and Clerk Sherry Ward. Whereupon the following proceedings are
had, to-wit:
Dale
Lattin joined the meeting.
Tim
and Laurie Hohs, Lyle Sall, Loren Ferguson joined the meeting.
Chairman
Bill brown opened the Adams County Commissioner meeting at 9:15 am.
AMENDMENTS
TO AGENDA: Indigent Lien
and matters, Circuit Breaker applications, LHTAC letter and update. Mike Paradis made a motion to amend the
agenda; the motion was seconded by Joe Holmes and passed unanimously.
MINUTES: The minutes for April 23rd
and April 27th were reviewed.
Joe Holmes made a motion to approve the April 23 and 27, 2009
minutes. The motion was seconded
by Mike Paradis and passed unanimously.
SAFE
HOUSE: Safe House
Coordinator and Juvenile Probation Officer Marcy Combs came before the
Commission regarding the Safe House.
Rose Advocates have the opportunity to upgrade the Safe House with
new windows but will need to work under the umbrella of a tax-exempt
status. Marcy asked if the County
would be willing to allow Rose Advocates to start using the Safe House
for an office. The Commission is
in support of the use. Marcy Combs
will relay the information onto Rose Advocates.
Wendy
Green joined the meeting.
PETITION
OLD SAWMILL ROAD: Tim Hohs
started the time with reading the petition that several landowners have
signed. Tim stated many landowners
were not concerned because they believe no one can stop the public from
using the road. The Commission set
a public hearing date of June 22, 2009 at 6:00 pm. Joe Holmes made a motion to set the
hearing date. The motion was
seconded by Mike Paradis and passed unanimously.
CITY
OF NEW MEADOWS IMPACT AREA:
Bill Brown stated he would be attending the public hearing and
report results.
CLAIMS:
Commission reviewed Claims. Mike
Paradis made a motion to approve the claims. The motion was seconded by Joe Holmes
and passed unanimously.
CASUALTY
LOSS EXEMPTION: An
application on the Armacost property that was destroyed by fire was
received. Mike Paradis made a
motion to approve the exemption.
The motion was seconded by Joe Holmes and passed unanimously.
DUPLICATE
CHECK: The Bear Cemetery
taxing district check has been lost.
Joe Holmes made a motion to approve the issuance of a duplicate
check. The motion was seconded by
Mike Paradis and passed unanimously.
LHTAC
GRANT: The Board discussed
the stimulus funding that Forsgren put in on behalf of Adams County
through LHTAC. Since Forsgren is a
County engineer, the Board stated Forsgren would do the engineering on
the project. The Board will
contract out the work to help put local business to work. The project is for 4.2 miles of the
Indian Valley Road.
CIRCUIT
BREAKER APPLICATIONS:
Assessor Karen Hatfield was present. Bill Brown asked Karen to
explain the process as the Commissioners reviewed the list of
applications. Last year Adams
County had approximately 195 applicants and for 2009 Adams County had 194
applicants. Mike Paradis made a
motion to approve the applications.
The motion was seconded by Joe Holmes and passed unanimously.
ELECTED
OFFICIALS/DEPARTMENT HEADS:
Present are the following: Doris Baker, Judy VanKomen, Treasurer
Connie Kesler, Assessor Karen Hatfield, Ginger Getusky, Sheriff Rich
Green, Prosecuting Attorney Myron Gabbert. The Clerk presented the updated
revenues for all funds and an estimated projection to the end of the
fiscal. The Clerk gave copies of
the projection to the end of the fiscal and revenues for all funds to
each elected official and all other individuals present. The Clerk gave an overview of the
revenues and then onto the projection to the end of the fiscal. Dave Klaw stated weed cost share
revenue would not come form the State this year it will come from the
Federal government.
CHANGING
PAYROLL END DATES: The
Clerk discussed with elected officials why she would like to change the
end date from the 25th to the 20th, the main reason
was more time to process the payroll.
Joe Holmes stated this would be the Sheriff’s long month, the
change would not affect the Sheriff’s department severely, Sheriff Green
could not see any reason to not changing the date. Assessor Karen Hatfield was in favor
but two days short pay is very important to employees. Bill Brown asked elected officials to
talk with employees and get back.
Assessor Karen Hatfield totally agreed with the change but would
like to see less impact to employees.
Joe Holmes stated it
could
be 5 days next month. The elected
officials will get back to the Clerk after they discuss with employees.
BOARD
OF EQUALIZATION: Assessor
Karen Hatfield asked the Board to hold the 25th and 26th
of June open for Board of Equalization issues.
Doris
Baker asked Sheriff Green several questions regarding the count of
employees in the Sheriff’s Department.
COURTHOUSE
ELECTRICAL UPDATE:
UnderSheriff Richard Borger read the prepared bid proposal, he
will forward the bid sheet onto the Clerk, and a notice will need to be
put in the local paper.
Road
& Bridge Supervisor Tom Glenn will not be here.
CUP
RUSSELL: Don Horton,
Building Inspector, presented the Conditional Use Permit for Ben
Russell. The Planning & Zoning
recommended approval of the Russell CUP.
Joe Holmes made a motion to approve the Conditional Use Permit for
Ben Russell. The motion was
seconded by Mike Paradis and passed unanimously.
JAIL
INSPECTION: The Board
inspected the jail during lunchtime.
On Monday, May 11, 2009 the jail currently has 27 state inmates,
25 females and 2 males.
Dale
Lattin, Wendy Green and Cody Cahill joined the meeting.
FOREST
SERVICE: Present are the
following: Council District Ranger
Greg Lesch, new Meadows District Ranger Kimberly Brandel, Structure
Protection Specialist Gary Brown, Dave Vining and Laura Pramuk with the
Public Affairs Office. Ranger Greg
Lesch stated partnering and collaboration between the Forest Service and
the County is essential. Bill
Brown stated Mike Paradis would be the point of contact. Gary Brown discussed structure
protection principals. The Forest
Service will not protect structures during a fire. Forest wide simulation in McCall on
June 24th, work through new procedures and explore cost share
issues, the Board is invited.
WARM
SPRINGS FUEL PROJECTS:
Present are the following:
Timber Management Whitey Rehberg, Fuel’s Specialist Dustin Doane
and NEPA Planner Mike Beckwith.
Maps were prepared for a visual; the area is above the Starkey
area. A restoration project
approximately 1,035 acres. Whitey
explained the proposed action and road obliteration. Mike Beckwith discussed summary and
scope of the project.
SOUTHWEST
DISTRICT HEALTH: fiscal
year 2010 Budget Summary, the district is asking for a total of
$22,427.00, a reduction of $1,859.00 from Fiscal Year 2009. Mike Paradis made a motion to approve the
fiscal year 2010 contribution of $22,427.00. The motion was seconded by Joe Holmes
and passed unanimously.
STATE/LOCAL
INDIAN VALLEY ROAD AGREEMENT:
The Board reviewed the agreement for the Indian Valley Road; the
agreement came in the mail. Joe
Holmes will coordinate with Trevor Howard regarding the approaches on the
Indian Valley Road. Joe Holmes
made a motion to approve and sign the agreement. The motion was seconded by Mike Paradis
and passed unanimously.
EXECUTIVE
SESSION: Bill Brown made a
request to move into Executive Session pursuant to IC 67-2345, subsection
1(d). Joe Holmes voted to move
into Executive Session. Mike
Paradis voted to move into Executive Session. Bill Brown voted to move into Executive
Session.
Joe
Holmes made a motion to adjourn the Executive Session and resume the
regular session. The motion was
seconded by Mike Paradis and passed unanimously.
INDIGENT: Joe Holmes made a motion to approve
application 2009-04 on reconsideration for surgery. The motion was seconded by Mike Paradis
and passed unanimously.
With
no further business to come before the Board the Board recesses until May
18, 2009.
ATTEST:
___________________________
_____________________________
Sherry Ward, Clerk of the
Board Bill Brown,
Chairman of the Board
May
18, 2009
The
Board of County Commissioners of Adams County, Idaho, does hereby meet
this 18th day of May 2009.
There being present Chairman Bill Brown, Commissioner Mike Paradis,
Commissioner Joe Holmes and Clerk Sherry Ward. Whereupon the following proceedings are
had, to-wit:
Dale
Lattin and Loren Ferguson joined the meeting.
Chairman
Bill Brown opened the Adams County Commissioner meeting at 9:10 am.
MINUTES: The Clerk asked that the minutes be
tabled from approval until the next meeting. The minutes will be approved at the
next meeting, May 26, 2009.
AMENDMENTS
TO THE AGENDA:
LTHAC/Indian Valley Road agreement criteria, Information from
Meeting Mike Paradis went to last week.
Mike Paradis made a motion to amend the agenda. The motion was seconded by Joe Holmes
and passed unanimously.
Larry
Peterson joined the meeting.
RESOLUTION
FOR OLD SAWMILL ROAD: Bill
brown stated a public hearing was set for June 22, 2009 at 6:00 pm at the
Courthouse at the last meeting.
Resolution 2009-04 was prepared and reviewed; the purpose of the
resolution is to start the validation process. Mike Paradis made a motion to approve
Resolution 2009-04. The motion was
seconded by Joe Holmes and passed unanimously.
B3-ARMS
CUP: The Clerk prepared a
letter to B3-Arms for the Board to sign approving the conditional use
permit. Mike Paradis made a motion
to sign the letter to Ben Russell on granting the conditional use
permit. The motion was seconded by
Joe Holmes and passed unanimously.
IDAHO
GEM GRANT: Bill Brown
stated Greg Seibert, Idaho Department of Commerce, was at the Woody
Biomass meeting last week stating some stimulus funding is available
through the Idaho Gem Grant. The grant
funding would enable the Woody Biomass organization to purchase a chipper
trailer with the thought to share with counties within the woody biomass
group and possibly sublet to individuals.
Mike Paradis stated two local individuals have partnered looking
for avenues to purchase equipment to start a woody biomass business. Resolution 2009-05 was prepared to
support and endorsing the Idaho Gem Grant application for a chipper
trailer and a statement of contribution was also prepared. The County will sponsor the grant and
provide in-kind funding of $2,500.00.
Mike Paradis made a motion to approve Resolution 2009-05 and
statement of contribution. The
motion was seconded by Joe Holmes and passed unanimously.
Wendy
Green joined the meeting.
COUNCIL
GREENS SUBDIVISION:
Landowner Ralph Wilson was present. Mr. Wilson borders Council Greens and
requested time with the Board stating Steve Nash has not replaced the
fence that was required and also asked about a road grading issue. Building Inspector Don Horton joined
the meeting. Mr. Wilson asked if
the County had made any exception for Council Greens because the fence
still needs to be built. Mike
Paradis discussed moving the fence could open another problem. Bill Brown said Steve Nash needs to be
asked why the fence has not been built.
The final plat has been accepted but the roads have not been. The grading of the road, not a hillside
development or not Mr. Wilson stated a cut would need to be made. Mike Paradis stated it is not a
hillside development and it is not violating the County Ordinance. Building Inspector Don Horton stated he
would follow up with Council Greens regarding the fence and road issues.
FIRE
DISTRICT ELECTION: Ralph
Wilson stated he has two objections to the election. It puts tax on the ground; now all land
will have to be taxed to supplement the city dwellers. Bill Brown stated the fire district has
fought several agriculture fires with no revenue coming from the
agriculture land. Mike Paradis stated
the levy is the Fire District’s authority. Why was it not put on a bond instead of
an override? The Commission stated
it would be the preview of the Fire District.
BIOMASS
PLANT: Loren Ferguson
stated a biomass plant near the EMS building to power the Courthouse
would be an excellent opportunity for the County. The Sheriff could provide inmates to
operate the plant. Mr. Ferguson
stated the County needs to start thinking outside the box.
ROAD
& BRIDGE MATTERS: Road
Supervisor Tom Glenn.
Wildhorse
Bridge: Tom Glenn asked if the map
was sufficient for RAC presentation.
The presentation will be in Council on Wednesday, May 20,
2009. Mike Paradis asked if Tom
could be present to answer technical questions. Materials have been ordered for the bridge
project.
Middle Fork: The Forest Service is asking if the
County would install a pipe up on the Middle Fork Road.
New Meadows
Patrol: A factory rebuilt engine,
transmission and rear-end the estimation is $100,000.00 in cost. Tom Glenn asked if the Board would
consider the rebuild cost. Bill
Brown stated Joe Holmes is our equipment man and will be talking to Tom
about the patrol.
County
Roller: The City of New Meadows is
building a pad for a fuel tank and asked if the County would allow the
City to use the roller. Joe Holmes
and Mike Paradis are in agreement with Bill Brown on allowing the City to
use the roller.
Asphalt for
Overlays: Overlays will needed on
spots on Orchard Road and Missman Road.
Tom stated he would be purchasing asphalt from a company in
Fruitland.
Traffic Counter on
Walker Lane: The Board asked Tom
is install traffic counters on Walker Lane in front of C&M Lumber.
Airport Road: The Clerk asked if traffic counters
would be beneficial on the Airport Road in front of Darrell Brown’s
property. Mike Paradis stated the
options are no heavy truck traffic on the road or put dust
abatement. The Board asked that
traffic counters be placed on Airport Road.
Indian Valley
Road/LHTAC Agreement: Taxpayer
Wendy Green expressed concern as to why the road needs to be done,
informal survey of the Indian Valley area the residents are not in favor
of repaving the road instead they would like to see a batch plant. The Board informed Wendy that a batch
plant would not qualify for the stimulus funding.
AMEND
AGENDA FOR INDIGENT LIEN:
Mike Paradis made a motion to amend the agenda for an indigent
lien. The motion was seconded by Joe Holmes and passed unanimously.
INDIGENT
LIEN: Joe Holmes made a
motion to approve Indigent Lien on Case 2009-09. The motion was seconded by Mike Paradis
and passed unanimously.
SHERIFF
MATTERS: Present are the
following: UnderSheriff Richard
Borger and Sheriff Rich Green.
Sheriff Green asked how the jail inspection went, Bill Brown
stated he believes the inmates are treated well; the cots in the hallway
are a possible concern. Sheriff
Green discussed tiling in the jail.
Bill Brown discussed getting the roof over the jail fixed. Public hearing to open electrical bids
will be June 8th at 9:30 am.
WEED
MATTERS: Present Weed
Supervisor Dave Klaw. Dave
discussed spraying for Cemetery Districts. Dave brought up discussion on charging
taxpayers for spraying, the need for a cost sheet to give to taxpayers
and for enforcement issues. Bill
Brown asked how our neighboring counties are handling charging
landowners. Dave stated he would
get cost sheets from Washington County.
On another note Dave said the Forest Service would not be funding
the County for this fiscal or making up for the last fiscal year.
SUBORDINATION
AGREEMENT: Timberline
Title prepared a subordination agreement for a lien change on a County
landowner. Myron Gabbert reviewed
the agreement and discussed changes with Timberline Title. Mike Paradis made a motion to sign the
agreement. The motion was seconded
by Joe Holmes and passed unanimously.
INTERIM
CLAIMS: The Board reviewed
Claims. No motion was made on the
claims.
The
meeting was adjourned. Joe Holmes
made a motion to adjourn. The
motion was seconded by Mike Paradis and passed unanimously.
ATTEST:
___________________________
_____________________________
Sherry Ward, Clerk of the
Board Bill Brown,
Chairman of the Board
May 26, 2009
The Board of Adams County Commissioners
met this day with the following persons present: Chairman Bill Brown, Commissioner Mike
Paradis, Commissioner Joe Holmes, Deputy Clerk, and Peggy Pinkal.
Whereas the following
proceedings were had, to-wit:
The meeting was opened by
Vice Chairman Mike Paradis at 9:05 am.
Wendy Green, Dale Lattin
and Loren Ferguson joined the meeting.
Interim Claims: Joe Holmes made a motion to approve the
interim claims for May 18, 2009 and May 26, 2009. The motion was seconded by Mike Paradis
and passed unanimously.
Amendments to agenda: Wild Horse Bridge and Rapid River Gate
RAC proposal letters.
Minutes: Joe Holmes made a motion to approve the
minutes of the May 11, 2009 meeting as corrected. The motion was seconded by Mike Paradis
and passed unanimously. Joe Homes
made a motion to approve the May 18, 2009 minutes as amended. The motion was seconded by Mike Paradis
and passed unanimously.
Tax Exemption: An application from the Friends of the
Weiser River Trail for a tax exemption on property ½ mile east of Highway
95 north of Tamarack Mill, parcel number RP19N01E205700A, on 4.3 acres
for the trailhead proposal. After
discussion Joe Holmes made a motion to approve the exemption on a
year-to-year basis. The motion was
seconded by Mike Paradis and passed unanimously.
Title VI Coordinator: Joe Holmes made a motion to name Sherry
Ward, Clerk, as the Title VI Coordinator.
The motion was seconded by Mike Paradis and passed unanimously.
CLG Grant: Mike Paradis made a motion to approve
and sign the CLG Grant as increased.
The motion was seconded by Joe Holmes and passed unanimously.
Catering Permit: Joe Holmes made a motion to approve a
Catering Permit for Wilson’s Lounge for the Second Flag Day Motorcycle
Fun Run. The motion was seconded
by Mike Paradis and passed unanimously.
Adams County Health
Clinic: Fred Glemser and
Denise Groves, Administrator, met with the Board regarding capital
improvements to the Clinic building.
Denise explained the Clinic has received $135,000.00 in stimulus
money and is qualified to receive an additional $355,000.00. The Clinic is applying for a stimulus
grant in the amount of $135,000.00 and would like to request a letter of
support from the Board. Bill Brown
will assist with verbiage in the letter and sign the letter on behalf of
the Board.
RAC: Joe Holmes made a motion to sign two
letters to the RAC in support of the Wildhorse Bridge project and the
gate on the Rapid River trail. The
motion was seconded by Mike Paradis and passed unanimously.
Road & Bridge: Tom Glenn, Supervisor, met with the
Board regarding road matters.
Discussion was held on the blading being done on Wildhorse and on
the Fruitvale/Glendale Road. A
driveway off Fields Lane in New Meadows was discussed as to the driveway
being too narrow to meet County specs.
Tom will look at the driveway.
Indian Valley Road: Joe Holmes and Tom Glenn met with
Trevor from Forsgren Engineering to look at the Indian Valley Road
project. Chip sealing will be one
from town to the wye. Mike Paradis
will prepare a letter to Forsgren stating concerns over the timeliness of
completion of the project and who will be responsible for payment if not
completed on time.
Sheriff: Rich Green, Sheriff, and Richard
Borger, UnderSheriff, met to discuss matters in the Sheriff
Department. Richard Borger
presented a roof bid to the Board.
Cost for the east end of the building to the firewall is
approximately $25,000.00 with an addition $7,000.00 to complete the
matchup with the Courthouse. The
Board requested Myron Gabbert, Prosecuting Attorney; look over the bid
before any action is taken.
Council Greens
Subdivision: Steve Nash, Developer, met with the Board for an
update on the progress to the Council Greens Subdivision. Steve stated the roads are in the
guarantee period starting January 6, 2009 when the letter was received
from Holladay Engineering. The
corner at the Wilson property was discussed. Mr. Nash gave a report as to what
happened and how the repairs to the corner are going to be done. The Board approved of the plan. The Board advised Mr. Nash to talk to
Don Horton, Building Inspector as to the acceptance of the roads. Don is to prepare a letter to the
Board.
Christmas Closing: Karen Hatfield, Assessor, met with the
Board and requested the Courthouse be allowed to close on December 24,
2009 as an unpaid day off, with employees being able to use vacation time
or no pay. The Board approved the
request.
4th of
July: Karen Hatfield,
Assessor, requested the Courthouse be allowed to close from 12:00 to 1:30
pm for the annual employee BBQ on July 2nd. The annual Open House will be from June
29, 2009 to July 2, 2009. The Board
approved.
Assessment Values: Karen Hatfield, Robin James, Appraiser,
Warren Rice, Appraiser, and Cliff McLean from the State Tax Commission
met regarding the assessment values for Adams County. The City values will be lower as well
as some subdivisions. Rural Home
sites will increase by various margins.
Ag land values are going to rise. The net value for the County is
going from $422,996.00 in 2008 to $437,761.00 in 2009.
With no further business to
come before the Board the Board recesses until June 8, 2009.
Attest:___________________________ _______________________________
Sherry Ward, Clerk of the
Board Bill Brown,
Chairman of the Board
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