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Commissioners Minutes
October
14, 2008
The Board of Adams County
Commissioners met this day with the following present: Chairman Bill Brown, Commissioner Mike
Paradis, Commissioner Joe Holmes, Clerk Sherry Ward and Cody Cahill,
Adams County Record not present.
Whereas
the following proceedings were had, to-wit:
Chairman
Bill Brown opened the Adams County Commissioner meeting at 9:15 am.
Dale
Lattin joined the meeting
MINUTES: The minutes for the September 22, 2008
meeting were reviewed. Joe Holmes
made a motion to approve the minutes.
The motion was seconded by Mike Paradis and passed unanimously.
AMENDMENTS
TO AGENDA: Auditing letter
from Folke, Indigent issues, Packer John Park, Jan Mees building permit,
custodian work at extension office, letter on Airport Road.
EMS
BUILDING: Discussion on
funding issue and joint powers agreement was held. The Fire District will need to contact
the Prosecuting Attorney to discuss changes they want to make on the agreement.
BLM
SPONSORED COUNTY ECONOMIC PROFILE WORKSHOP: The Board directed the Clerk to set up
a date for the workshop.
DRIVEWAY
PERMIT FEES: The Clerk
asked the Board if they would like a line item for the revenue for the
fees for the permits. The Board
directed the Clerk to do so.
SAINT
LUKE’S AIR BILLING: Bill
Brown checked with Gem Plan to see if the County is already covered for
life flight. Gem Plan does not pay
for Air Transportation. The Board
directed the Clerk to treat the invoice as a regular claim for payment.
STAIRS
TO THE STORAGE: The Clerk
brought to the attention of the Board the stairs is unsafe. The Board asked for Mike Getusky to
look at the options to make a safe way of accession the storage.
OLD
COURTHOUSE: The toilet on
the second floor of the Courthouse needs to be connected per Peggy
Pinkal. The Board was informed the
only fire extinguisher at the old Courthouse is missing. The Clerk contacted Todd Adams asking
if the contractor had seen the missing fire extinguisher.
MARCY
COMBS: Marcy Combs came
before the Board to discuss Rose Advocates and Hopes Door. Marcy stated there is much confusion as
to whom the clerks need to call when a crisis happens, both groups stated
they would help out with the safe house and an MOU was never completed
between the groups. The Board
directed the Clerk to setup a meeting with Rose Advocates.
LEGION
HALL ROOF: The Clerk
presented the Board with a note from Jeff Howard stating the Legion
people do not feel comfortable putting new roofing on the building. The Board directed the Clerk to setup a
time for Jeff to discuss the roof with the Board.
ACCESS
ONLINE AGREEMENT & FEE AGREEMENT FOR TREASURER’S OFFICE:
After
a review by the Prosecuting Attorney, the Board reviewed the
agreements. Mike Paradis made a
motion to approve the online agreement and fee agreement for the
Treasurer’s office. The motion was
seconded by Joe Holmes and passed unanimously.
ICRMP
TRUSTEE NOMINATION: ICRMP,
District III, Board of Trustees Nomination form was reviewed. Mike Paradis made a motion to approve
incumbent Marc Shigeta as District III trustee and Cleone Jollley as
member-at-large. The motion was
seconded by Joe Holmes and passed unanimously.
CAPITAL
CRIMES DEFENSE PROGRAM:
The Board reviewed the nominations for the Capital Crimes Joint
Powers Board of Directors. Mike
Paradis made a motion to approve Fred Tilman for District III and Jack
Nelson for at-large. The motion
was seconded by Joe Holmes and passed unanimously.
RECYCLING
CENTER: Melvin Jenkins informed
the Clerk we couldn’t use Rocky Mountain Recycling to pick up the
cardboard due to the baler is owned by Western Recycling.
RENEWAL
OF MAINTENANCE AGREEMENT:
Mike Getusky: The Clerk
presented to the Board the annual agreement with Mike Getusky. The Board reviewed the agreement. Joe Holmes made a motion to approve the
agreement. The motion was seconded
by Joe Holmes and passed unanimously.
SNOW
REMOVAL: The Clerk asked
the Board if we could get a person to do the sidewalk and roof snow
removal now instead of at the last minute. Bill Brown stated he wanted to talk to
the Sheriff’s office first.
Cody
Cahill joined the meeting.
OLD
COURTHOUSE: Change Order
#004,005 and payment request for $31,227.oo were reviewed. The change orders are for refurbishing
the steps. Joe Holmes made a
motion to approve the change order #004,005 and payment request for
$31,227.00. The motion was
seconded by Mike Paradis and passed unanimously.
ROAD
& BRIDGE: Road
Supervisor Rom Glenn present.
Discussion on the request from Laird Proctor to stop snowplowing a
portion of a road, the Board will discuss later, after more information
is obtained. Snow removal
application for 2008-2009 was reviewed.
Joe Holmes made a motion to approve the snow removal application. The motion was seconded by Mike Paradis
and passed unanimously.
BRIDGE
INSPECTION REPORT: after a
review of the report, Road Supervisor Tom Glenn will get prices for
materials needed to repair three bridges; Bear Cemetery, Brown’s and
Crossley’s.
ROAD
& BRIDGE EQUIPMENT:
Cesco Representative Russ White came before the Board to discuss
used equipment available and costs.
CRUSHING
ROAD AT NEW MEADOWS: Tom
Glenn stated he would like to have 10,000 yards crushed. The Board stated the job would need to
go out to bid.
JAMMETT
GRANT: Mr. Grant came
before the Board to thank the people for fixing the fence. Tom Glenn stated the County did not
repair the fence.
SHERIFF
MATTERS: Present Sheriff
Green. Sheriff Green asked the
Board if he could give the portable generator to the EMS Building to
use. Sheriff Green stated the IDOC
agreement is being reviewed by ICRMP.
The ongoing issue with the squatter at Packer John Park was
discussed.
LETTER
TO THE CITY OF COUNCIL: A
letter was prepared addressing the County easement on Orchard Road near
the north end of the Airport. Mike
Paradis made a motion to approve the letter. The motion was seconded by Joe Holmes
and passed unanimously.
COUNTY
FUNDS IN STATE POOL:
Because of the turbulent stock market, Bill Brown asked Treasurer
Connie Kesler to give an update on County funds.
MYRON
GABBERT: Prosecuting
Attorney Myron Gabbert was present to discuss several issues. Myron stated he has reviewed and
approved the City of New Meadows Law Enforcement agreement and Building
Official Service agreement. Mike
Paradis made a motion to approve and sign the agreements. The motion was seconded by Joe Holmes
and passed unanimously. Myron
Gabbert discussed the Joint Powers Agreement between the County and Fire
District. Bill Brown asked Myron
if it was legally possible for the County to upfront $40,000.00 to the
Ambulance District to help get the EMS Building erected and closed up
before winter gets here. Myron
will look into the issue. Myron
stated he would be out of the State from November 6th to 18th.
LEGAL
ISSUES: With Myron Gabbert
present Bill Brown requested an Executive Session pursuant to IC 67-2345,
subsection 1(f). Joe Holmes voted
to move into Executive Session.
Mike Paradis voted to move into Executive Session. Bill Brown voted to move into Executive
Session.
Mike
Paradis made a motion to adjourn the Executive Session and resume the
regular meeting. The motion was
seconded by Joe Holmes and passed unanimously.
ROCK
FLAT FINAL PLAT: Present
are the following: Lindsay
Fulmore, Henry Brown, Ralph Miller and Building Inspector Don
Horton. Don Horton presented the
Board the final plat for the Rock Flat Subdivision. The Board did not
have any issues to address. Mike
Paradis made a motion to accept the final plat for the Rock Flat
Subdivision. The motion was
seconded by Joe Holmes and passed unanimously.
OLD
SAWMILL ROAD NAME CHANGE:
The Board will look at all aspects to the changing the name. A public hearing date will need to be
set in the near future.
COUNCIL
AMBULANCE AUDIT: The
agreement for the independent audit from Tim Folke was reviewed. Mike Paradis made a motion to approve
and sign the agreement. The motion
was seconded by Joe Holmes and passed unanimously.
BUILDING
PERMIT/TOM & JAN MEES:
Jan Mees asked the Board to remove the solid waste fee on her
building permit fee. Bill Brown
said it was on a fixed foundation, the concrete the house is currently on
maybe disposed of at the landfill so therefore the solid waste fee cannot
be removed.
Tom
Glenn joined the meeting.
INDIGENT
MATTERS & PERSONNEL ISSUES:
Bill Brown made a request to move into Executive Session pursuant
to IC 67-2345, subsection 1(d). Joe
Holmes voted to move into Executive Session. Mike Paradis voted to move into
Executive Session. Bill Brown
voted to move into Executive Session.
Mike
Paradis made a motion to adjourn the Executive Session and resume the
regular meeting. The motion was
seconded by Joe Holmes and passed unanimously.
INDIGENT
CLAIMS: Claim 08-08 –
Determination letter, Order of Reimbursement
Claim 08-10 – Determination
letter, Order of Reimbursement
Claim 08-11 – Determination
letter
Mike
Paradis made a motion to approve the Indigent Claims. The motion was seconded by Joe Holmes
and passed unanimously.
CLAIMS: Commissioner Mike Paradis reviewed the
claims. Mike Paradis made a motion
to approve the claims. The motion
was seconded by Joe Holmes and passed unanimously.
With
no further business to come before the Board the Board recessed until
October 20, 2008.
ATTEST:___________________________ ____________________________
Sherry Ward, Clerk of the
Board Bill Brown, Chairman of the Board
October
20, 2008
The Board of Adams County Commissioners met this day
with the following present:
Chairman Bill Brown, Commissioner Mike Paradis, Commissioner Joe
Holmes, Clerk Sherry Ward and Cody Cahill, Adams County Record not
present.
Whereas
the following proceedings were had, to-wit:
Dale
Lattin joined the meeting.
Legion
Members Jeff Howard, Chuck Lively and Mr. Golson also joined the meeting.
Chairman
Bill Brown opened the Adams County Commissioner meeting at 9:01 am.
MINUTES: The minutes for the October 14, 2008
meeting were reviewed. Mike
Paradis made a motion to approve the minutes. The motion was seconded by Joe Holmes
and passed unanimously.
AMENDMENTS
TO AGENDA: Discussion on
easement around north end of Airport Rd, tabled until City of Council
contacts the Board. Mike Paradis
said the Board is waiting for the City of Council to respond.
LEGION
HALL ROOFING PROJECT: The
Legion members discussed not wanting to get on the roof due to the age of
the members. Bill Brown directed
the Legion to look for an outside contractor to do the roofing work on
the Legion’s behalf. Jeff Howard
stated the telephone project is almost completed. Jeff Howard presented the Board a total
cost of what the Legion Hall has put into the renovation of the Legion
Hall.
OLD
SAWMILL ROAD: The Board
decided to table the road name change until after the appeal has been
completed. Dale Lattin stated a
sign would be posted as a private road and a gate on the north end of the
road. Mike Paradis asked if he was
allowing BLM, Forest Service and Fish and Game to pass through. Mr. Lattin stated he would allow the agencies
to pass through but will not allow logging trucks.
EMS
PROJECT: The Board
reviewed the State statue on their responsibility regarding the ambulance
district. The Board would like to
have a written quarterly update from Dan Huter regarding the Ambulance
District.
SNOW
REMOVAL AT THE COURTHOUSE:
Roof and sidewalk snow removal was discussed. Mike Paradis will ask Barry McDaniel if
he would like to be the snow removal person again this year.
COURTHOUSE
STORAGE AND STAIRS: The
Clerk told the board per Building Inspector Don Horton; the space
upstairs was never intended for storage.
The Board discussed alternatives for storage.
SHERIFF
MATTERS: UnderSheriff Scot
Kump was present. The trash at
Packer John Park needs to be picked up.
Bill Brown said he would review the Park and also talk with Fred
Erland. The storage containers
near the Sheriff’s department need to be removed before winter, damage is
being done to the building from snow buildup. The Board suggested moving the storage
containers across the road or down by the Weed Building.
ROAD
& BRIDGE: Present Road
& Bridge Supervisor Tom Glenn.
Eldon Nelson
Property: Discussion on
plowing the snow when homeowner is gone in the winter. The Board said they would run by their
home periodically to allow for EMS to be able to get to the home. A letter will be sent to the Nelson’s.
Rock Flat
Snow Plowing: Discussed
what type of equipment to use for plowing the snow. Tom Glenn gave the Board a list of
equipment and hours to review.
6610 Ford
Tractor: Mike Paradis
stated the Ford is too small, transmission problems will be occurring
more frequently. Mike Paradis
suggested buying New Holland tractor and a snow blower; the County could
use the tractor in the summer with the brush cutter and snow blower in
the winter.
Jess Mooney
Letter: After a review of
the letter, Tom Glenn and Bill brown will drive the road and report at
the next meeting.
Snow Plowing
in the Indian Valley Area:
Discussed not plowing the Cambridge cut-off road.
Bid Request for
crushing at the New Meadows rock pit will be put in the paper.
Gun Club: Tom Glenn asked the Board permission to
use the backhoe at the Gun Club site due to the use of the Gun Club by
the Sheriff’s Department.
Mill Creek
Road: Joe Holmes directed
Tom Glenn to place gravel on edges of the asphalt where it is needed.
Airport
Road: Tom Glenn asked the
Board of Road & Bridge was to keep plowing the Airport Road. The Board directed Tom to keep plowing
the road.
State Use of
Excavator: Tom asked
permission to help the State on Fort Hall Hill. Bill Brown said he wanted to look into
the situation.
Laird
Proctor Letter: Tom said
he discussed Laird Proctor’s request with Ed Osborn and all is fine with
only plowing to the junction. The
Clerk will prepare a letter to be sent to Mr. Proctor.
ELECTED
OFFICIALS: No elected officials
meeting due to the majority of the officials out or extremely busy. The Clerk will put time in on October
27. 2008.
ROSE
ADVOCATES: Marcy Combs,
Rose Advocates Dolores Larson and Eli Coulter. Dolores Larson said no communication
between her and Hopes Door coordinator Brenda Cameron has taken
place. The Clerk explained the
Court Clerks are confused as to whom to call and the victims are confused
when both agencies are present.
Bill Brown stated a meeting is needed to be setup with Brenda
Cameron to discuss the issues and the status of the grant. The Clerk was directed to setup a time
for Brenda to come in.
OLD
COURTHOUSE GRANT: Fund
request #10 was presented for review.
Joe Holmes made a motion to approve the fund request. The motion was seconded by Mike Paradis
and passed unanimously.
INTERIM
CLAIMS: Claims were
reviewed by the Board. Mike
Paradis made a motion to approve the interim claims. The motion was seconded by Joe Holmes
and passed unanimously.
QUARTERLY
REPORTS: The quarterly
reports for the following were reviewed:
Sheriff $7,708.82, Clerk $60,200.17, Treasurer $4,144,350.33. Mike Paradis made a motion to approve
the reports. The motion was
seconded by Joe Holmes and passed unanimously.
LANDFILL
INSPECTION REPORT: The
Board discussed the report from Jack Gantz, DEQ. Mike Paradis will do a follow-up. Bill Brown will discuss the New Meadows
transfer site with DEQ.
PAY
SCHEDULE FOR FISCAL 2008-2009:
The employee pay schedule for 2008-2009 reflecting the 3% increase
and step changes were reviewed.
Mike Paradis made a motion to approve the pay schedule. The motion
was seconded by Joe Holmes and passed unanimously.
ICRMP
UPDATES: Jason Hansen came
before the Board to discuss the updates and building values. Jason was directed to make a few
changes and will send an updated buildings list to ICRMP. Jason suggested putting an inflation
guide of 4% on the structures at the start of each fiscal year.
WINTER
AVALANCHE TRAINING:
Present Jeff Halligan, owner of Gravity Sports, came before the
Board to ask permission to use County land for training purposes. After details were given as to where he
would like the training to be, Bill Brown informed him that Seubert and
ITD owned the land. The Board
directed Mr. Halligan to ask the Assessor’s office for help in this
matter.
AMENDMENTS
TO AGENDA: Access online –
Treasurer’s office and CAI PC hours change. Mike Paradis made a motion to amend the
agenda. The motion was seconded by
Joe Holmes and passed unanimously.
ACCESS
ONLINE: The addendum to
the agreement states the rate decrease that went into effect October 1,
2008. Mike Paradis made a motion
to approve the agreement. The
motion was seconded by Joe Holmes and passed unanimously.
CAI
PC HOURS: The Clerk
changed the hours from 65 to 75 for PC work due to the overage for last
fiscal.
PROSECUTING
ATTORNEY: Bill Brown asked
Myron Gabbert if the County couldn’t plow certain roads in the
winter. Myron Gabbert’s opinion is
the only roads that need to be maintained in the winter are the roads the
school buses use.
GLOVES
FOR COUNTY EMPLOYEES: The
Board asked if the County had to pay for employee gloves. Myron Gabbert said no they do not.
ATTEST:____________________________ ____________________________
Sherry Ward, Clerk of the
Board Bill Brown,
Chairman of the Board
October 27,
2008
The Board of Adams County
Commissioners met this day with the following present: Chairman Bill Brown, Commissioner Mike
Paradis, Commissioner Joe Holmes, Clerk Sherry Ward and Cody Cahill,
Adams County Record.
Whereas
the following proceedings were had, to-wit:
Chairman
Bill Brown opened the Adams County Commissioner meeting at 9:27 am.
AMENDMENTS
TO AGENDA: Per Mike
Paradis there needs to be added 2-MOU’s with the Forest Service, to
discuss P&Z and Bill Brown wanted to discuss his mileage
reimbursement. Joe Holmes made a
motion to amend the agenda. The
motion was seconded by Mike Paradis and passed unanimously.
GOODRICH
LANDFILL: Landfill
Supervisor Mike Hampton came before the Board to give an update and
discuss the recent landfill inspection.
Mike Paradis stated from the inspection report a weather-monitoring
device will need to be installed at the landfill.
MINUTES: The Board reviewed the minutes with 2
corrections. Mike Paradis made a
motion to approver the minutes.
The motion was seconded by Joe Holmes and passed unanimously.
INTERIM
CLAIMS: The interim claims
were reviewed by the Board. Mike
Paradis made a motion to approve the interim claims. The motion was
seconded by Joe Holmes and passed unanimously.
WEED
DEPARTMENT: Weed
Supervisor Dave Klaw discussed matters with the Board. Dave stated the RAC funding for the new
vehicle has been received and the Forest revenue should be coming
soon. Dave asked about Idaho Power
easements; Mike Paradis stated the new contract with Idaho Power had a
provision for weed control.
JESS
MOONEY FOLLOW UP: Bill
Brown and Road Supervisor Tom Glenn met with Jess Mooney to discuss
issues he detailed in his letter to the Board. Bill stated Jess had installed a
drop-down fence along the County Road.
Jess would like the County to fix the cattle guard the County tore
up. Due to problems with the road,
Tom will direct Stan Hall to leave a berm on the side of the road.
PACKER JOHN PARK UPDATE: Bill Brown will direct Road &
Bridge to clean up the garbage at the park.
SECURE
RURAL SCHOOLS FUNDING:
Resolution 2008-09 was created to accept the funding for the
fiscal year within the resolution 17.5% would be for Title II and 2.5%
for Title III. Mike Paradis made a
motion to approve Resolution 2008-09.
The motion was seconded by Joe Holmes and passed unanimously.
ROAD
& BRIDGE: Road and
Bridge Supervisor Tom Glenn was not present.
LETTER
TO RAC FOR SENIOR FIREWOOD:
Mike Paradis prepared a letter to the RAC to get reimbursed for
the Senior Firewood program. Mike
stated he would like to apply for funding for the upcoming year. Joe Holmes made a motion to approve the
letter to RAC. The motion was
seconded by Mike Paradis and passed unanimously.
EMS
UPDATE: Dan Huter stopped
by to give the Board an update on the building; concrete will be poured
next week.
HB602: The bill requires the Counties to
detail designate roads to be used as ATV/UTV. The County will be required to hold a
public hearing and create an Ordinance to that affect.
ELECTED
OFFICIALS: Treasurer
Connie Kesler and Assessor Karen were present. The Clerk handed out a preliminary
record retention policy for review.
The Clerk told the elected officials the impact printer
maintenance agreement is costing the County too much money, $2304.00 per
year and increases annually. The
printer is old and outdated. The
Clerk asked the Assessor and Treasurer if other avenues could be
explored. The Clerk also stated
Tim Folke, Auditor; we do not have to add anything to the asset listing
that is under $5000.00. Treasurer
Connie Kesler updated the Board on property tax billing for 2008.
LAIRD
PROCTOR LETTER: A letter
was prepared stating the Road & Bridge will only be plowing to the
junction of Campbell Road and Circle C.
Mike Paradis made a motion to approve the letter. The motion was seconded by Joe Holmes
and passed unanimously.
ELDON
AND LINDA NELSON LETTER: A
letter was prepared stating the County will plow the road by Eldon
Nelson’s property as needed to keep the road open for emergency
access. Mike Paradis made a motion
to approve the letter. The motion
was seconded by Joe Holmes and passed unanimously.
FOREST
SERVICE MOU: An agreement
between Adams County and the Forest Service regarding the Crooked River
Fuels Management Program was reviewed.
Joe Holmes made a motion to approve the MOU. The motion was seconded by Mike Paradis
and passed unanimously.
FOREST
SERVICE MOU: An agreement between Adams County and the Forest
Service regarding Lower East Fork fuel reduction and restoration was
reviewed. Joe Holmes made a motion
to approve the MOU. The motion was
seconded by Mike Paradis and passed unanimously.
WEISER
OVERLOOK PLAT: The final
plat for the Weiser Overlook Subdivision was reviewed. Mike Paradis made a motion to approve
the plat. The motion was seconded
by Joe Holmes and passed unanimously.
SHERIFF
MATTERS: Sheriff Rich
Green was present. Bill Brown
brought up the storage containers near the Sheriff’s Department. Sheriff Green is aware they will need
to be removed. The Board stated if
the containers were to be moved across the street Tom Glenn already
stated he would keep the containers plowed out.
Packer
John Park was discussed.
C
Ben Ross Boat Dock: Mike
Paradis brought up the condition of the boat docks. Sheriff Green stated the docks are
privately owned but he did state there are funds available through Parks
& Rec to improve the docks.
Joe Holmes said he would tell the association of the funding.
RANKIN
MILL ACCESS ROAD: Mike
Paradis gave the Adams County Record an update on the possibility of the
road being closed.
The
next meeting will be November 10, 2008.
ATTEST:____________________________ ___________________________
Sherry Ward, Clerk of the
Board Bill Brown,
Chairman of the Board
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