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Commissioners Minutes
January
14, 2008
The Board of Adams County
Commissioners met this day with the following present: Chairman Bill Brown, Commissioner Mike
Paradis, Commissioner Joe Holmes, clerk Sherry Ward and no reporter was
present.
Whereas
the following proceedings were had, to-wit:
Chairman
Bill Brown opened the Adams County Commissioner meeting.
MINUTES: The minutes were approved with
corrections. Mike Paradis made a motion to approve the minutes with
corrections. The motion was
seconded by Joe Holmes and passed unanimously.
CLAIMS: Joe Holmes reviewed the claims. Joe Holmes made a motion to approve the
claims. The motion was seconded by
Mike Paradis and passed unanimously.
ADOPTION
OF PERSONNEL POLICY:
Resolution 2008-01 was prepared for the adoption of the personnel
policy. Mike Paradis made a motion
to approve the resolution. The
motion was seconded by Joe Holmes and passed unanimously.
EXPLANATION
OF BENEFITS POLICY:
Resolution 2008-02 was prepared to create a time frame for the
County to pay out claims. Joe
Holmes made a motion to accept Resolution 2008-02. The motion was seconded by Mike Paradis
and passed unanimously.
CANCELLATION
OF TAXES: Cancellation for
Cole, Allred, Summit Leasing and Willsey were reviewed. Joe Holmes made a motion to approve the
cancellations. The motion was
seconded by Mike Paradis and passed unanimously.
LIQUOR
LICENSE: License renewals
for the following were reviewed:
The High Climber Room, Council Valley Market and Brundage
Mountain. Mike Paradis made a
motion to approve the renewals.
The motion was seconded by Joe Holmes and passed unanimously.
PARENT
PROJECT: Juvenile
Probation Officer Marcy Combs and Council Superintendent Murray Dalgleish
came to discuss the Parent Project.
Marcy asked the Board if she could use some of her budget to pay
for the Parent Project, $1700.00.
Bill Brown asked if this project was happening in new
Meadows. Marcy said she would find
out and update the Board.
VARHA: Murray Dalgleish gave the Board an
update on the interviewing process for a new person to head up the VARHA.
Trevor
Howard, Forsgren Services joined the meeting.
ROAD
& BRIDGE: Road &
Bridge Supervisor Tom Glenn came to discuss several matters. The Old Sawmill Road was discussed, the
Board advised Tom to keep plowing the Old Sawmill Road. Tom said the snow is building up on the
Rock Flat Road. Joe Holmes asked
if a rotary machine could be used to get the snow back on the Rock Flat
Road. Snow removal applications
were reviewed. Mike Paradis made a
motion to approve the applications for Balbach and Victorino. The motion was seconded by Joe Holmes
and passed unanimously. The
underwater bridge inspection report was given to Tom for review.
SHERIFF
MATTERS: Sheriff Rich
Green was present to give an update of Sheriff matters. Sheriff Green said he is about done
reviewing the codification of ordinances.
SOLID
WASTE APPLICATIONS:
Applications from White and Buckner were reviewed and denied. The Clerk will send a letter out to
each one notifying applicants of the Board’s decision.
FORSGREN
ENGINEERING: Trevor Howard
cam4 before the board to discuss many topics. Trevor said Forsgren has a conflict of
interest on several subdivisions in the McCall area. The Board said the County would use
another engineering service on any project that Forsgren has a conflict
of interest on. Mike Paradis gave
Trevor an update on the LTAC project.
Trevor’s point of contact for the County will be Building
Inspector Don Horton. Trevor asked
to do a physical inspection of the subdivisions, the Board agreed.
ELECTION
PRECINCT: Precincts: Bear and Little Salmon River are
mail-outs, Indian Valley, Council, North Council and New Meadows for the
year 2008. Joe Holmes made a
motion to set precincts for the 2008 election year. The motion was seconded by Mike Paradis
and passed unanimously.
CWMA
2007 YEAR END REPORT: Dave
Klaw, Weed Supervisor, and Mike Correia brought in the year-end report
and discussed certain issues. Dave
brought up the County will be receiving the $10,000.00 from ISDA again
this year. Dave said ITD is asking
if the Counties would want to do the entire roadside spraying, most
Counties are not in favor of this.
WICAP
HOMEMAKER PROJECT: A
letter was received asking for the annual amount the County donates
toward the project. Joe Holmes
made a motion to approve the donation.
The motion was seconded by Mike Paradis and passed unanimously.
PLANNING
& ZONING: A vacancy on
the Planning & Zoning Board was discussed. Mike Correia said Michelle Eby would
like to be put on the Planning & Zoning Board. Joe Holmes made a motion to approve the
nomination of Michelle Eby to the Planning & Zoning Board. The motion was seconded by Mike Paradis
and passed unanimously.
ROSE
ADVOCATES: Delores Larson
and Elee Coulter brought before the Board a copy of the MOU between the
two advocacy groups. Bill Brown
stated the Board is in support of Rose Advocates and wants a continued
good working relationship. Delores
stated they would like to use the safe house for a visitation place. Delores said some upgrades would need to
be done, more details in the spring.
Eventually protocol will need to be developed for all groups.
LAKESHORE
CONTRACT: Adam Johnson and
his wife representing LakeShore Disposal brought in the annual contract
between the County and LakeShore.
Mike Paradis made a motion to approve the annual contract. The motion was seconded by Joe Holmes
and passed unanimously.
INDIGENT
CLAIMS: Indigent Clerk
Peggy Pinkal came before the Board to discuss pending claims.
Bill
Brown made a request to move into Executive Session pursuant to IC
67-2345, subsection 1(d). Bill
made a request for a roll call vote.
Joe Holmes voted to move into Executive Session. Mike Paradis voted to move into
Execution Session. Bill Brown
voted to move into Executive Session.
Mike
Paradis made a motion to adjourn the Executive Session and resume the
regular meeting. The motion was
seconded by Joe Holmes and passed unanimously.
Joe
Holmes made a motion to approve non-medical Rent and Claim 07-12 and deny
claim 07-14. The motion was seconded
by Mike Paradis and passed unanimously.
BOARD
OF EQUALIZATION: Joe
Holmes made a motion to move into the Board of Equalization. The motion was seconded by Mike Paradis
and passed unanimously.
Pete
and Elaine Johnston joined the meeting.
MISSED
SUB ROLL AND OCCUPANCY ROLL:
The Board of Commissioners reviewed the rolls. Mike Paradis made a motion to accept
the missed sub roll and occupancy roll.
The motion was seconded by Joe Holmes and passed unanimously.
Joe
Holmes made a motion to adjourn as a Board of Equalization. The motion was seconded by Mike Paradis
and passed unanimously.
With
no further business to come before the Board the Board recessed until
January 22, 2008.
ATTEST:_________________________ ______________________________
Sherry Ward, Clerk of the
Board Bill Brown,
Chairman of the Board
January
22, 2008
The
Board of Adams County Commissioners met this day with the following
present: Chairman Bill Brown, Commissioner
Mike Paradis, Commissioner Joe Holmes, Clerk Sherry Ward and Cody Cahill,
Adams County Record.
Whereas
the following proceedings were had, to-wit:
Chairman
Bill Brown opened the Adams County Commissioner meeting.
MINUTES: After review of the minutes, Mike
Paradis made a motion to accept the minutes. The motion was seconded by Joe Holmes
and passed unanimously.
INTERIM
CLAIMS: Mike Paradis made
a motion to approve the interim claims.
The motion was seconded by Joe Holmes and passed unanimously.
ICRMP
POLICY: The Board of
Commissioners reviewed the new Employee candidate policy and has decided
at this time it is not in the best interest of Adams County to adopt the
policy.
CAPITOL
OUTLAY: The Prosecutor’s
office has a paper shredder that is unusable. Joe Holmes made a motion to remove the
paper shredder. The motion was
seconded by Mike Paradis and passed unanimously.
ANNUAL
FINANCIAL REPORT FOR 2007:
Upon review of the report Joe Holmes made a motion to sign the
report. The motion was seconded by
Mike Paradis and passed unanimously.
ANNUAL
COURTHOUSE FIRE SYSTEM INSPECTION: On January 9, 2008, Simplex Grimmel
Corp came to inspect the smoke detectors within the Courthouse. All detectors were cleared except one
upstairs; a smoke detector turned the incorrect system off. The Clerk will call an electrician to
fix the problem.
Elaine
Johnston joined the meeting.
MEMORANDUM
OF AGREEMENT: Elaine
Johnston presented a Memorandum of Agreement for a grant from the State
Historical Society for the 2008 year.
The grant is for $2,500.00 to help evaluate the plumbing
issues. Mike Paradis made a motion
to sign the agreement. The motion
was seconded by Joe Holmes and passed unanimously.
ROAD
& BRIDGE COMMITTEE INVOICE:
A brief discussion on the secretarial rate for the Road &
Bridge Committee was held.
NELSON
ENGINEERING: Jeff Snyder
from Nelson Engineering called in to give the Board an update on the
expansion project at the Goodrich Landfill. Jeff Snyder stated the fill and expansion
are the only things left to complete to satisfy DEQ.
ELECTED
OFFICIALS: New Credit Card
Policy training. Present Assessor
Karen Hatfield, Ginger Getusky, Sheriff Rich Green, Scot Kump, Bill
Riehle, Paula Balderson and Connie Kesler. Commissioner Brown started the
discussion asking who has cards and making sure old cards were
deleted. Karen Hatfield read the
credit card policy out loud. The
Board stated this policy is also for the use of other cards; such as gas cards. Bill asked Rich to go over the credit
card policy with his deputies. The
Clerk asked for a list of Cards and names for all accounts. Bill brought up the American express
card for the Sheriff’s office.
Bill Riehle stated the County gets a huge savings on shopping at
Costco. Karen asked how soon will
employees get reimbursed if they use their personal credit card, the
Clerk stated as soon as the receipts and voucher were completed a check
would be issued. The credit card
policy was amended in three areas, to correct the wording of issuance,
the Board of Commissioners are the final approval of any new County cards
and to change to personal gifts and donations. A motion to amend the credit card
policy was made by Mike Paradis.
The motion was seconded by Joe Holmes and passed unanimously.
SAVE
TAPE: Ginger Getusky,
Deputy Assessor, said the tape drive is not working correctly and we need
to look for another tape drive.
The Board directed Ginger to look for a new drive.
TREE
NEAR COURTHOUSE: A discussion
of why we have the tree in the back of the Courthouse near the kitchen
was held.
DISTRICT
III MEETING UPDATE: Bill
Brown gave an update of the Gem Plan.
SHERIFF
MATTERS: Scot Kump,
UnderSheriff, set a date of February 7, 2008 for the Congressional ride
up in the New Meadows area.
ANIMAL
CONTROL IN THE COUNTY:
Upon review of the letter received from the City of Council,
Sheriff Green addressed the specific issue. The County may want to do a contract
with the City for the future.
Sheriff Green said he would go to the next City of Council meeting
to address animal control.
DISPATCHER
PAY RATE: Sheriff Green
asked permission to increase step increase from C to E for a
dispatcher. Mike Paradis made a
motion to approve the step increase.
The motion was seconded by Joe Holmes and passed unanimously.
CANCELLATION
OF TAXES: After a review
of proposed tax cancellations, Joe Holmes made a motion to approve the
cancellations. The motion was
seconded by Mike Paradis and passed unanimously.
ROAD
& BRIDGE: Tom Glenn
was not present.
PERSONNEL
ISSUES: Karen Hatfield,
Assessor, requested an Executive Session to discuss personnel
issues. Bill Brown called for a
vote to move into Executive Session pursuant to IC 67-2345, subsection
1(b). Joe Holmes voted to move
into Executive Session. Mike
Paradis voted to move into Executive Session. Bill Brown voted to move into Executive
Session.
Mike
Paradis made a motion to move out of Executive Session and resume the
regular meeting. The motion was
seconded by Joe Holmes and passed unanimously.
Mike
Paradis made a motion to allow for change to the Assessor’s A
Budget. The motion was seconded by
Joe Holmes and passed unanimously.
1986
CHEVROLET PICKUP AND BLADE:
No bids for the pickup or blade were presented to the Board. The Board tabled the selling until next
scheduled meeting.
OLD
SAWMILL ROAD: The Board of
County Commissioners has set time for 2:00 p.m. for landowners to come in
to discuss a solution for the Old Sawmill Road issue. The residents and attorney were
notified of the time and place for the discussion. No landowners came before the Board.
PROSECUTING
ATTORNEY: Myron Gabbert,
Prosecuting Attorney, came before the Board to discuss his Explanation of
Benefits. Due to the issues
presented to the Board, the Board of Commissioners has decided to approve
the EOB’s. Mike Paradis made a
motion to approve the payment for the EOB’s. The motion was seconded by Joe Holmes
and passed unanimously.
With
no further business to come before the Board the Board recessed until
January 28, 2008.
ATTEST:__________________________ ___________________________
Sherry Ward, Clerk of the
Board Bill Brown,
Chairman of the Board
January 28,
2008
The Board of Adams County Commissioners met this with
the following persons present:
Chairman Bill Brown, Commissioner Mike Paradis, Commissioner Joe
Holmes, and Deputy Clerk Peggy Pinkal.
Cody Cahill, Adams County Record, was also present. Clerk Sherry Ward was home ill.
The following proceedings were had, to-wit:
The meeting was opened by Chairman Brown.
MINUTES:
Mike Paradis made a motion to approve the minutes with the
following corrections. The motion
was seconded by Joe Holmes and passed unanimously.
CODIFICATION: Mike Paradis asked that the
codification of the County Ordinances be tabled until the next
meeting. The discussion will be
held on February 11, 2008.
INSURANCE: A discussion was held on insurance for
a part-time employee in the Assessor’s office who will be working
full-time on a temporary basis.
Sarah Wilson, Deputy Clerk, joined the meeting to relate to the
Board her discussion with the Gem Plan regarding this employee. Karen Hatfield, Assessor, joined the
discussion. It was determined that
the personnel policy covers the issue and the employee will not be given
health insurance during the time she is on full-time status. Sarah requested a letter signed by the
employee stating the decision for the personnel file.
ROAD & BRIDGE: Tom Glenn, Road Supervisor, met
regarding Road & Bridge matters.
Discussion was held on Lappin Lane and the amount of snow
narrowing the road. Tom asked if
the Board was interested in renting a rotomill to widen the roads. The Board stated that at this time they
were not interested in renting the rotomill. They will try to get by with winging
the roads. Landowners fences on
County right of ways were discussed and the liability of fence damage
during snow removal.
The Board asked Tom about gas cards for the employees
in Council. Tom stated that at
Cenex they all have cards and they all have the same account
numbers. Discussion was held on
all fuel cards in all areas of the County. The only place that new cards need to
be obtained is for Cenex. Tom will
get new cards for the employees in Council with their own numbers.
SHERIFF MATTERS: Rich Green, Sheriff, and Scot Kump,
UnderSheriff, met with the Board regarding matters in the Sheriff’s
office. Rich stated the items in
the room above the mechanical room have been inventoried and will be
moved to the conference room to go over the items for disposal. The Deputy Clerk requested a copy of
the list of items be given to the Clerk’s office to be sure the items
have been removed from COL.
HISTORICAL PRESERVATION COMMITTEE: Judge Peart met with the Board
regarding the Historical Preservation Committee and the Ordinance of
Operation. The Judge pointed out
after review of the Ordinance the Committee does not have the
authorization to manage the day-to-day operation of the Old
Courthouse. The Committee requests
either an amendment to the Ordinance allowing the Committee to run the
Courthouse on a day-to-day basis or the Board takes over the
operations. After discussion the
Board of County Commissioners will take over the day-to-day management of
the old Courthouse and the Committee will handle the grants and
restoration. Judge Peart will let
the Board know when the contractor needs to be in the Courthouse so the
Board will know not to rent the facility.
Dale Fisk is the Chairman of the Committee and is the person the
Board needs to contact regarding when the building is in use.
ROAD & BRIDGE: Tom Glenn again joined the meeting to
talk to the Board about the narrowing of the road in the Rock Flat area
and what the Board would like to do.
They can either rent a rotomill to widen the road or put in
turnouts. The Board requested Tom
have River Knife do the turnouts.
PROSECUTING ATTORNEY: Myron Gabbert, Prosecuting Attorney,
met with the Board. The Board
asked Myron to review the contract from LakeShore Disposal. It was decided that a new contract with
LakeShore needed to be drawn up and after a phone call to them they will
send a new contract. A discussion
was held on the employee in the Assessor’s office who will be temporarily
working in a full time position.
It was decided the employee will not be given health insurance and
Myron will prepare a document for signature stating the same for the
personnel file of the employee.
With no further business to come before the Board the
Board did recess until February 11, 2008.
ATTEST:______________________ __________________________
Sherry Ward, Clerk Bill Brown, Chairman
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