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Commissioners Minutes
April
9, 2007
The Board
of Adams County Commissioners met this day with the following
present: Chairman Bill
Brown, Commissioners Mike Paradis and Joe Holmes and Clerk Sherry Ward.
Whereas
the following proceedings were had, to-wit:
Chairman
Brown opened the Adams County Commissioner meeting.
MINUTES: Mike Paradis made a motion to
approve minutes from the March 26, 2007 meeting. The motion was seconded by Joe
Holmes and passed unanimously.
Denise
Groves, Fred Glemser and Don & Nancy Fisher joined the meeting.
CLAIMS: Joe Holmes had a concern
regarding a claim from Western States on a 143H road grader and after a
brief discussion Joe Holmes made a motion to approve the claims as
presented. The motion was
seconded by Mike Paradis and passed unanimously.
HEALTH
AGREEMENTS AND LETTER OF SUPPORT: Denise Groves and Fred Glemser began the conversation
with the deadline change for the Health Grant from October to May; this
has put more pressure in getting all the required work completed. Myron Gabbert, Prosecuting
Attorney, is reviewing the agreements. Bill said the agreements would be ready for Denise to
pickup by Monday afternoon.
Denise asked for a letter of support for the grant. Mike Paradis made a motion to
send a letter of support.
The motion was seconded by Joe Holmes and passed unanimously. The letter was prepared and
signed.
PRINTERS
FOR THE ASSESSOR AND TREASURER: After doing some more research on printers and the
workload each department would be doing; the Assessor and Treasurer asked
if they could upgrade to a more heavy-duty printer with an additional
cost of $120.00 per printer.
Joe Holmes made a motion to approve the upgrade. The motion was seconded by Mike
Paradis and passed unanimously.
BOARD
OF EQUALIZATION TRAINING:
The Board of Equalization will hold training in Emmett, Idaho, on
May 17-18, 2007.
WEED
DEPARTMENT: Weed
Supervisor Dave Klaw was present to discuss matters. The portion of the RAC Funds
should be coming in any day.
The chairs and tables were ordered and delivered. Dave asked who would be cleaning
the Weed Building; the Clerk said Trish Gross would be cleaning the
building.
YANTIS
ROCK PIT: Roxanna
Allen, Troy and Nancy Schwartz, Tobi Rubelt, Don Horton, Planning &
Zoning Administrator, were present.
Mike Paradis stated that he had a conflict of interest on the Rock
Pit and that he would not make any comments. Bill Brown reiterated the conditions of the
Conditional Use Permit and said that he and Joe Holmes visited the rock
pit sometime ago. Bill read
the letter dated March 23, 2007 from Troy Schwartz.
Maintenance
after 6:00 pm: Troy
started the meeting asking if he could be able to do maintenance after
the daily 6:00 pm quitting time.
Mrs. Allen asked what type of work would be performed. Joe said large equipment does not
need to be running after 6:00 pm.
Dust
Abatement: Don
Fisher asked if the dust abatement could be a legal requirement. Bill said in most cases power and
water would not be available.
Troy said he has a 5,000-gallon tank on site and a water truck
with a capacity of 2,000 gallons to pack water to the tank. Troy said the road to the rock
pit was neglected last year and he will get the road watered on a regular
basis.
Access
Road: Tobi Rubelt
asked what road he was referring to, Joe spoke up, telling Tobi the road
access matter is a civil matter between her and the landowner.
Department
of Environmental Quality:
when the DEQ gives final permits for rock pits Bill asked if Adams
County could have a copy of the file.
Volume
of Rock: Bill asked
what the anticipated volume of rock would be taken out of the pit. Troy said close to 5,000 yards,
which calculates into 500 loads per year on the high end.
Saturday
Hauling: The
question can Saturday be a haul day? Bill said it is important to stay inline with the
conditions, not to risk losing the permit. Joe said he does not want to make variances for one
then he would have to do it for all. Don needs to know if any Saturday hauling will occur
so when landowners call with questions he will be able to tell whoever
calls if hauling is going to happen on Saturdays.
Don
Fisher said Tobi Rubelt is raising three small children and is concerned
about noise and dust issues.
Don said noise and dust issues are DEQ problems and you need to
direct problems to the State.
Year
Around Access: Troy
stated he would like year round access to the rock pit. Joe said no to year round
access. Troy said there
would be less dust and water issues due to the different seasons. Don said that the year round
hauling would make his property value less. Bill reiterated the calendar would be changed from
May-November to April 01 to December 31st.
The
building department will draw up new conditions for the next Commissioner
meeting. Bill closed the
hearing.
SHERIFF: Rich Green, Sheriff, was present
to set a date for the quarterly jail inspection. The inspection was set for April
23, 2007 with the time left open.
A bid came in for approximately $3,000.00 to fix the plumbing
problems in the jail. Rich
will contact the plumber who installed the original plumbing to see if he
would fix the issues.
ROAD
& BRIDGE: Tom
Glenn, Road & Bridge Supervisor, was not present for the meeting but
had costs presented to the Board regarding seal coating. Bill said he would like costs
reviewed with the Road & Bridge Advisory Committee on April 19th.
GRANGE
HALL: The Clerk
asked the Board if Bobbi Matthews and her family could use the Grange
Hall for an anniversary on May 26, 2007. Renee Smith, Chamber of Commerce, asked to use the
tables and chairs from the Grange Hall for the Chamber Banquet on April
28th. The Board
said a fee would be set and both items would be allowed.
SOLID
WASTE EXEMPTION: An
exemption for Cindy Wikoff was presented. Bill asked Karen Hatfield, Assessor, if one of her
Appraisers could do a drive by on all applications. She said the Appraisers could do
the checks. Joe Holmes made
a motion to allow the exemption.
The motion was seconded by Mike Paradis and passed unanimously.
BEAR
CREEK LIQUOR LICENSE:
An application for 2007 liquor license from Bear Creek Lodge was
presented. Joe Holmes made a
motion to approve the license for Bear Creek. The motion was seconded by Mike Paradis and passed
unanimously.
COUNCIL
GREENS AGREEMENT: An
agreement between the County and Council Greens Subdivision was
presented. The agreement is
to allow Council Greens to install sewer and waterlines along the County
road out South Exeter. Mike
Paradis made a motion to sign the agreement. The motion was seconded by Joe Holmes and passed
unanimously.
HISTORICAL
PRESERVATION GRANT CLAIM:
The Clerk presented the Board with a claim for the Historical
Preservation Committee for the Grant that funds the upkeep on the old Adams
County Courthouse. The claim
is for $2,500.00 and will be reimbursed by the State. Mike Paradis made a motion to
approve the claim. The
motion was seconded by Joe Holmes and passed unanimously.
CANCELLATION
OF TAXES: A tax
cancellation for Scott and Cindy Smith was presented. Joe Holmes made a motion to
approve cancellation. The
motion was seconded by Mike Paradis and passed unanimously.
NATIONAL
FOREST COUNTIES AND SCHOOLS COALITION DUES: An invoice was presented for
annual dues of $338.59 for the National Forest Counties and Schools
Coalition. Mike Paradis made
a motion to approve the payment.
The motion was seconded by Joe Holmes and passed unanimously.
BACKFLOW
TEST: Virgil Leedy,
backflow tester, came to test all the County buildings. Mr. Leedy will be back on April
13th to finish all the testing.
ELECTED
OFFICIALS: Connie
Kesler, Treasurer, Karen Hatfield, Assessor, Rich Green, Sheriff, Janet
James and Cathy Schmidts from the State Tax Commission, Ginger Getusky,
Deputy Assessor and Nola Nichols, Deputy Treasurer, were present. The topic of discussion was the
STC property tax software (AS400).
The County purchased the CAI property tax software over a year
ago. The question the County
wants answered is how long the STC will support the current
software. James James said
33 of the 44 Counties are on the AS400 system. The AS400 will be around for some time and will be
supported by the STC. Cathy
Schmidts said any changes would take sometime to phase our and phase in
new software. No drastic
changes would happen. Mike
Paradis agrees with Bill that they will support any change when it is
necessary to the County software but currently staying with the STC is
not costing the County any fees.
Karen Hatfield pointed out the County has saved as much money as
they have initially spent with CAI by not going live and staying with the
AS400 software. Mike Paradis
made a motion to agree with the elected officials to stay with the AS400
software that is supported by the STC. The motion was seconded by Joe Holmes and passed
unanimously.
COUNTY
LAWN MAINTENANCE:
Mike Paradis said he had a discussion with Keith Fish regarding
lawn maintenance. Mike asked
if the Courthouse and City Park could be mowed and trimmed up before Monday
of each week.
PERSONNEL
POLICY: Jim McNall,
ICRMP, Don Horton, Building Inspector, Karen Hatfield, Assessor, Rich
Green, Sheriff, Ginger Getusky, Deputy Assessor, and Nola Nichols, Deputy
Treasurer, were present to review the personnel policy. The Clerk sent Jim McNall the
personnel policy for review prior to our meeting. Jim made several suggestions but
said overall our personnel; drug, Internet and credit card policies look
good. Jim commended the
County in its proactive approach to these issues. The Clerk will prepare the
policies for the Board to adopt in the near future.
SAGE
COMMUNITY RESOURCE:
Sage Community Resource asked for a resolution, letter to be
prepared for the Idaho Gem Grant (Woody Biomass). Mike Paradis made a motion to
approve resolution and letter of support. The motion was seconded by Joe Holmes and passed
unanimously.
Tim
Toomey, Pete and Elaine Johnston and John Haynes joined the meeting.
HISTORICAL
PRESERVATION GRANT:
Elaine Johnston and John Hayes will be seeking grant funding for
the old Courthouse for a silent movie to be shown in August. Elaine and John asked for
approval for the grant and a letter of support. The grant will be from the Idaho Arts Commission; any
admission fees will be put toward the old Courthouse Fund. Joe Holmes made a motion to
approve the grant application and letter of support. The motion was seconded by Mike
Paradis and passed unanimously.
OLD
COURTHOUSE: Tim
Toomey said he had a discussion with Mike Tinery regarding the old
Courthouse and the Annex (ASCS) building. The old Courthouse/Annex buildings may qualify for the
fuels for schools. Murray
Dagliesh said it would be a positive situation for the school if the
County would come on board.
The Annex would have to purchase a heat exchanger. A grant may be pursued at a later
date; Elaine Johnston made a statement that it would be of no cost to the
County. Elaine Johnston
asked for costs on heating the old Courthouse since 2000 and for the last
two years on the Annex building.
WOODY
BIOMASS (IDAHO GEM GRANT):
Pete Johnston gave an update on the counties who are coming on
board with the Woody Biomass Project. Pete asked Bill Brown to speak in Boise, April 23,
2007 at the Julia Davis Park.
The Governor, Mark Ray, with the Forest Service, will be present.
With
no further business to come before the Board the Board recessed until
April 16, 2007.
ATTEST:__________________________
_____________________________
Sherry Ward, Clerk of the Board
Bill Brown, Chairman of the Board
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