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Commissioners Minutes
March
26, 2007
The
Board of Adams County Commissioners met this day with the following
present: Vice-Chair Mike
Paradis, Commissioner Joe Holmes and Clerk Sherry Ward. Chairman Bill Brown was not
present at the meeting.
Whereas
the following proceedings were had, to-wit:
Vice-Chairman
Mike Paradis opened the Adams County Commissioner meeting.
MINUTES: Joe Holmes made a motion to
approve the minutes of the March 19, 2007 meeting. The motion was seconded by Mike
Paradis and passed unanimously.
CLAIMS: Three interim claims were
presented for review. Joe
Holmes made a motion to approve the interim claims as presented. The motion was seconded by Mike
Paradis and passed unanimously.
IDAHO
COMMERCE & LABOR:
A letter from the Idaho Commerce and Labor Department regarding
proposals to foster rural economic development was received. Mike Paradis said he believes
this is the grant that Pete Johnston is currently working on for the
biomass project. The clerk
will follow up with Pete Johnston on the paper work for the grant.
LETTER
OF INTENT: The Clerk
asked the Board to approve a letter of intent for the Adams Soil and
Water Conservation District for the fiscal year 2008 for projecting long
term financial funding. The
Board agreed to prepare a letter of intent for FY 2008 only.
Joe
Holmes made a motion for a letter of intent to be prepared. The motion was seconded by Mike
Paradis and passed unanimously.
GEM
PLAN NOMINATION FOR BOARD:
The Gem Plan sent a fax requesting a nomination for a District III
board member. The Board
agreed to nominate Chairman Bill Brown to be the District III member for
the Gem Plan for another term.
Joe Holmes made a motion to nominate Bill Brown as the District
III board member. The motion
was seconded by Mike Paradis and passed unanimously.
CANCELLATION
OF TAXES:
Cancellation of taxes for Timothy Reckinger was presented to the
Board. The reduction of
taxes was due to the decision from the Board of Tax Appeals. Joe Holmes made a motion to
approve cancellation of the taxes.
The motion was seconded by Mike Paradis and passed unanimously.
HEARING
DATES: Don Horton,
Subdivision Administrator, came before the Board to ask for hearing dates
for Larry Walker/Goodrich and Elk Ridge Estates subdivisions. The hearing date for both Larry
Walker and Elk Ridge Estates is set for April 16, 2007; Larry Walker at
1:30 p.m. and Elk Ridge at 2:00 p.m.
Joe
Holmes made a motion to set the hearing dates. The motion was seconded by Mike Paradis and passed
unanimously.
BACKFLOW
TESTING: The County
needs to get testing completed on all County facilities. The City of Council presented a
list of certified testers.
The Board told the Clerk to check on costs and to set up time for
the testing.
TIMBERLINE
TITLE –VS- ADAMS COUNTY:
The county received the Judge’s decision regarding the Writ of
Prohibition. The Judge
denied the Writ of Prohibition.
ROAD
& BRIDGE: Tom
Glenn, Road Supervisor, was present to give an update on the various
projects they are doing in the County. Tom told the Board the seal coating cost for the
County would be $2400.00 per mile for the first 10 miles after that
$2200.00 per mile. An
estimate of 20 plus miles need to be seal coated, the time frame is the
latter part of May. Tom also
discussed using SR2 oil and avoiding the rubber compound oil. Tom presented the Board with
costs on traffic counters; prices range from $310.00 to $387.00. Tom gave the Board copies of
prices for review. The Road
& Bridge will be graveling th3 Goodrich Road from Ferrell Crossely’s
to the bridge. A brief
discussion on putting mag-chloride down on the Bear Creek Road was
held. Tom said the contractors
for the Bear Creek Tornado timber sale will be purchasing the
mag-chloride and the Road & Bridge will be laying the mag-chloride
down. Mike Paradis said
there would be a meeting April 10 with Ted Renyon, Keller &
Associates, to look over maps showing roads that are the County responsibility.
SHERIFF
MATTERS: Rich Green,
Sheriff, was present to give the Board an update on Sheriff matters. Rich said Bill Riehle picked up
sealant for roof repair.
Rich reminded the Board that a jail inspection is due. The Board said a date would soon
be set for the inspection.
Mike Paradis told Rich the WPT Representative, Steve Gurnsey,
would like to setup a MOU with Adams County to get some patrolling on
their land. Mike Paradis
said patrolling WPT land could possibly tie into the patrolling that is
done on Forest Service land.
Scot
Kump, UnderSheriff, joined the meeting.
DEI
QUARTERLY REPORT:
Wade Dishion was present to give a detailed review of the
Quarterly Report.
CAI
PROPERTY TAX SYSTEM:
Allen Hunt, Sales Associate, and Shane Harris, CEO of Computer
Arts, Inc., and Peggy Pinkal, Deputy Clerk, were present to discuss the
CAI property tax system that Adams County purchased 21/2 years age. The history is that the State Tax
Commission said they would no longer support the software the County has
and that we would have to look for other software. The County contacted CAI and soon
purchased the property tax software but the County has not gone live with
the software because Karen Hatfield, Assessor, and Connie Kesler,
Treasurer, have several issues with the software and were not comfortable
in going live. One of the
issues being how interest is calculated. Sometime after that the State Tax Commission said they
would now support and maintain the current software. The County now has both the software
from the State Tax Commission and the CA”I property tax software. Mike Paradis said that he would
like to have another meeting with the elected officials regarding either
going forward with CAI or staying with the STC. Karen said she would like to stay with the STC because
the services are free and there are costs associated with the CAI
software. Shane Harris said
he does not want Adams County to have a financial loss and that CAI would
work with the County. Connie
said that CAI has been great to work with. Mike Paradis suggested the elected officials get
together on April 9, 2007.
Karen said she would ask the STC if they would come up to discuss
the STC software with the elected officials on April 9th.
Pam
Murphy came into the meeting.
CAI
IMAGING SOFTWARE:
Allen Hunt, Sales Associate, and Shane Harris, CEO of Computer
Arts, Inc., and Peggy Pinkal, Deputy Clerk, were present to discuss
imaging software from CAI.
The County is currently under a maintenance agreement with United
Micro Data. Peggy started
the conversation saying the current software is very cumbersome. The CAI imaging software would
save time. The Clerk asked
Allan if the CAI imaging software has met all federal requirements. Allan said they have. The Assessor, Treasurer and
Building Department will be able to view-only all recorded documents,
which will be beneficial for each of the departments. The software will eliminate some
steps for recording documents.
The cost associated with CAI imaging software is a sum of $2831.00;
the bulk of the money will come from the Clerk’s department. Joe Holmes made a motion to allow
the Clerk’s department to purchase the CAI imaging software. The motion was seconded by Mike
Paradis and passed unanimously.
COLORED
LASER PRINTERS: Connie Kesler, Treasurer, Karen Hatfield,
Assessor, and Sherry Ward, Clerk approached the Board, for approval to
purchase additional printers for their departments, a quote from CAI of
$399.00/printer. The
Assessor’s department will be using the printer to send out assessment
notices; the Clerk’s office would like an additional printer mainly for a
second printer. The motion
was made by Mike Paradis to allow the purchase of the printers with a
condition of checking with another source regarding the price. The motion was seconded by Joe
Holmes and passed unanimously.
WATERLINE
TO COUNCIL GREENS SUBDIVISION: Warren Watts, Engineer for the Council Greens
Subdivision was present to discuss waterlines in to the subdivision. Warren said the City of Council
has approved the waterline out to School Ave. Council Greens would like to extend waterlines from
School Ave. out South Exeter to the Council Greens. Mike Paradis said the Board did
not see a problem with the request as long as ditches, fences and the
road will be put back as it was prior to the waterline being laid. Warren said he would bring an
agreement in for signature.
INDIGENT
FUND EXECUTIVE SESSION:
Joe Holmes made a motion to enter into Executive Session pursuant
to IC 67-2345 to discuss indigent claims. The motion was seconded by Mike Paradis and passed
unanimously. Joe Holmes made
a motion to adjourn the session.
The motion was seconded by Mike Paradis and passed
unanimously. A lien on
indigent claim 07-02 and the forms to assign claims 06-02, 06-03 and
06-04 to the CAT fund were presented to the Board for approval and
signature. Mike Paradis made
a motion to sign the forms.
The motion was seconded by Joe Holmes and passed unanimously.
With no
further business to come before the Board a recess was taken until April
9, 2007
ATTEST:__________________________
_____________________________
Sherry Ward, Clerk of the Board
Bill Brown, Chairman of the Board
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